About Henry Mayo

Henry Mayo Newhall Hospital is a level II trauma center that been serving the Santa Clarita Valley for nearly 45 years. Our mission is to improve the health of our community through compassion and excellence in healthcare services. Our goal is to create the ideal experience for our patients, employees, our partners and our community – every day, every time.

Job Summary:

The Administrative Specialist is responsible for providing administrative support for the day-to-day operations of five (5) functional areas under Supply Chain: Central Supply; Warehouse and Receiving; Mailroom and Purchasing. Responsibilities include supporting the Director with calendar management, scheduling/ organizing meetings, creating meeting agendas and documents, taking meeting minutes, and follow-up email distribution. Manages the work schedule for the department, assists with Vendormate system, and validates/analyses vendor prices.

Licensure and Certification:

• N/A

Education:

• Bachelor’s degree in business administration, supply chain, or finance preferred

Experience:

• Minimum of two (2) years’ experience in Supply Chain or Purchasing in a health care setting highly preferred
• Proficient in Microsoft Office Suite, including Excel

Knowledge and Skills:

• Self-motivated. Ability to delegate tasks and work independently
• Demonstrates initiative and independent judgement in non-routine matters
• Must be an accurate typist, proficient in basic math, spelling and grammar
• Excellent verbal, written, and communication skills
• Demonstrate time management skills. Ability to prioritize workload and meet deadlines
• Knowledge of medical supplies
• Work cooperatively as a team member
• Must be able to quickly learn and become proficient with new software tools.
• Demonstrates advanced level of proficiency with Excel , Word, PowerPoint and graphics

Physical Demands – Clerical/Administrative Non-Patient Care:

• Frequent sitting and standing/walking with frequent position change.
• Continuous use of bilateral upper extremities in fine motor activities requiring fingering, grasping, and forward reaching between waist and chest level.
• Occasional/intermittent reaching at or above shoulder level.
• Occasional/intermittent bending, squatting, kneeling, pushing/pulling, twisting, and climbing.
• Occasional/intermittent lifting and carrying objects/equipment weighing up to 25 pounds.
• Continuous use of near vision, hearing and verbal communication skills in handling telephone calls, interacting with customers and co-workers and performing job duties.

Job Type: Full-time

Pay: $21.90 - $35.04 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Experience:

• Supply Chain or Purchasing in a healthcare setting: 2 years (Preferred)
• Microsoft Excel: 2 years (Preferred)

Work Location: In person