Job Title
Office Administrator I (260 days)
Location
Highland Springs, VA, US
Organization Name
HCPS - Highland Springs Elementary School
About Us
Henrico County Public Schools is one of the six largest county public school divisions in Virginia with a nationally recognized educational program. Henrico County is a suburban community surrounding the city of Richmond, VA. We are 104 miles from the Atlantic Ocean to the east; 94 miles from the scenic Sky Line Drive to the west; 106 miles from Washington, D.C. to the north; and 75 miles from the North Carolina border to the south.
Our Mission:
Henrico County Public Schools, an innovative leader in educational excellence, will actively engage our students in diverse educational, social and civic learning experiences that inspire and empower them to become contributing citizens.
General Statement of Duties
The position is a 260-days/8 hours per day Office Assistant III working in the Front Office at Highland Springs Elementary School beginning on 7/1/24. Starting annual salary is $39,616.12 or based on promotion policy for internal candidates (Note: Salary may be prorated dependent upon employment start date.)
• Answers telephone
• Greets visitors
• Types forms, letters, and reports from rough draft or clean copy, using a typewriter, word processing equipment, or a computer
• Operates office equipment
• Copies and distributes letters, memos, flyers, and other documents as needed
• Receives, sorts, and distributes interim reports, report cards, transcripts, and other documents as necessary
• Maintains files containing student cumulative records
• Prepares five-year old cumulative files for microfilming and shredding according to guidelines
• Registers new and transfer students
• Processes withdrawals
• Requests records from former schools; sends copies of records and/or transcripts to other schools or agencies
• Completes data processing responsibilities and associated paperwork in a timely manner according to deadlines
Essential Duties

• Operates a computer
• Maintains student files
• Performs data processing tasks (entries, withdrawals, changes, scan sheets and reports)
• Assists students, parents, faculty, and staff
• Deals calmly with parents and patrons when they are very upset (either in person or on the phone) and is a good listener
• Attends work daily and is engaged and on task
• Performs other duties specific to the needs of the school as assigned

Minimum Qualifications
A high school graduate or equivalent (business school or some college preferred).
Leadership qualities and communication skills are necessary.
Ability to use computers in a broad range of applications such as but not limited to the following:
Word Processing;
Spreadsheet Data Entry and Spreadsheet Design;
Database Maintenance;
Internet Search Engines.
Additional Information
The position is a 260-days/8 hours per day Office Assistant III working in the Front Office at the Highland Springs Elementary School beginning on 7/1/24. Starting annual salary is $39,616.12 or based on promotion policy for internal candidates. Note: Salary for may be prorated dependent upon employment start date.)
How To Apply
To be considered for the listed vacancy, all applicants must complete an online application. Please upload your resume and transcripts (if applicable). If unable to upload documents, mail, fax, or hand-deliver to:
Henrico County Public Schools
Department of Human Resources
P.O. Box 23120
3820 Nine Mile Rd
Henrico, VA 23223-0420
Fax: (804) 652-3763
The School Board of Henrico County is committed to nondiscrimination with regard to sex (including pregnancy), gender, race, color, national origin, disability, religion, ancestry, age, marital status, genetic information, or any other characteristic protected by law (except where such is a bona fide occupational qualification), in employment or in its programs and activities.
Minimum Salary
Maximum Salary
Currency
USD
Main Organization
Public Schools Public Schools
Employment Status
Permanent Fulltime Permanent Full-time
Amount of Travel
Work At Home