To provide clerical, secretarial and office administrative support to a process or area ensuring operational administrative process continuity.

ESSENTIAL JOB FUNCTIONS

Software Related Tasks
 Responsible for data entry in a variety of systems including the creation, retrieval, and/or update of electronic files checking and verifying the correctness and completeness of data entered.
 Types standard office forms, correspondence, reports, and other routine documents utilizing typewriter, word processor, or computer software package.
 Prepares simple spreadsheets.
 Utilizes spreadsheets and databases in maintaining and organizing process and/or area records.
 Proofreads all completed assignments.

Clerical Tasks – Filing, Scheduling, Reporting, etc.
 Performs a variety of routine miscellaneous clerical tasks, as defined by area/process, such as making copies, filing, faxing information, and maintaining area bulletin boards.
 Picks up and delivers correspondence, automated reports, etc.
 Sorts, stamps, and distributes incoming mail and prepares outgoing mail.
 Maintains calendars and schedules meetings as needed.
 Assists in compiling data for reports.
 Pages staff via computer.

Customer Service
 Serves as receptionist, routing visitors and callers or taking and delivering messages to appropriate individual.
 Answers telephone, screens and routes calls, and responds to a variety of general customer requests.

 Placing and tracking orders for the department.

Miscellaneous
 Assists with special projects.
 Produces accurate work.
 Prioritizes daily work assignments.
 Contributes ideas and suggestions for improvements to the process.
 Supports and assists in the cross training of team members.
 Attends training programs.
 Learns and applies policies and procedures for the work process.

*This is a contract position, through HealthCare Systems Staffing (the in-house staffing agency for UTMB. Therefore, no benefits are associated with this position.*

KNOWLEDGE/SKILLS/ABILITIES
 Proficient in Microsoft Office Suite (including MS Word and Excel). Must be profcient in typing and spelling.

EDUCATION & EXPERIENCE
Minimum Qualifications:
 High school diploma or equivalent.
 One year office related experience.

WORKING ENVIRONMENT/EQUIPMENT
Standard office environment.

Work hours are Mon - Fri (8am-5pm)

This is approximately an 8-week assignment.