JOB DESCRIPTION
To provide clerical, secretarial and office administrative support to a process or area ensuring operational administrative process continuity.
ESSENTIAL JOB FUNCTIONS
Software Related Tasks
Responsible for data entry in a variety of systems including the creation, retrieval, and/or update of electronic files checking and verifying the correctness and completeness of data entered.
Types standard office forms, correspondence, reports, and other routine documents utilizing typewriter, word processor, or computer software package.
Prepares simple spreadsheets.
Utilizes spreadsheets and databases in maintaining and organizing process and/or area records.
Proofreads all completed assignments.
Clerical Tasks - Filing, Scheduling, Reporting, etc.
Performs a variety of routine miscellaneous clerical tasks, as defined by area/process, such as making copies, filing, faxing information, and maintaining area bulletin boards.
Picks up and delivers correspondence, automated reports, etc.
Sorts, stamps, and distributes incoming mail and prepares outgoing mail.
Maintains calendars and schedules meetings as needed.
Assists in compiling data for reports.
Pages staff via computer.
Customer Service
Serves as receptionist, routing visitors and callers or taking and delivering messages to appropriate individual.
Answers telephone, screens and routes calls, and responds to a variety of general customer requests.
Placing and tracking orders for the department.
Miscellaneous
Assists with special projects.
Produces accurate work.
Prioritizes daily work assignments.
Contributes ideas and suggestions for improvements to the process.
Supports and assists in the cross training of team members.
Attends training programs.
Learns and applies policies and procedures for the work process.
*This is a contract position, through HealthCare Systems Staffing (the in-house staffing agency for UTMB. Therefore, no benefits are associated with this position.*
KNOWLEDGE/SKILLS/ABILITIES
Proficient in Microsoft Office Suite (including MS Word and Excel). Must be profcient in typing and spelling.
EDUCATION & EXPERIENCE
Minimum Qualifications:
High school diploma or equivalent.
One year office related experience.
WORKING ENVIRONMENT/EQUIPMENT
Standard office environment.
Work hours are Mon - Fri (8am-5pm)
This is approximately an 8-week assignment.