Introduction

Do you want to join an organization that invests in you as a(an) Executive Admin Asst? At HCA Florida West Hospital, you come first. HCA Healthcare has committed up to $300 million in programs to support our incredible team members over the course of three years.

Benefits

HCA Florida West Hospital, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
• Family support through fertility and family building benefits with Progyny and adoption assistance.
• Referral services for child, elder and pet care, home and auto repair, event planning and more
• Consumer discounts through Abenity and Consumer Discounts
• Retirement readiness, rollover assistance services and preferred banking partnerships
• Education assistance (tuition, student loan, certification support, dependent scholarships)
• Colleague recognition program
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

You contribute to our success. Every role has an impact on our patients’ lives and you have the opportunity to make a difference. We are looking for a dedicated Executive Admin Asst like you to be a part of our team.

Job Summary and Qualifications

The Executive Assistant provides high-level and administrative, clerical, and special project support to executives of the organization.

Essential Functions

• Screens telephone calls and visitors, uses discretion and judgment in ascertaining who can be redirected to subordinate management. Provides information to callers, which requires comprehensive knowledge of company policies, practices, and operations.
• Opens and reviews all mail directed to executive. Composes responses to routine inquiries, delegates items to subordinate managers when appropriate. Transcribes and types confidential correspondence, memos, minutes of meetings and other materials or documents.
• Prepares variety of highly confidential, specialized and recurrent reports using word processing, spreadsheet, and database and/or presentation software.
• Manages special projects as assigned. Plans delegates assignments, conducts research, gathers and compiles information for presentation, may prepare reports.
• Performs broad range of administrative details of a confidential nature, to aid executive, that require initiative and judgment to make independent decisions.
• Maintains executive’s calendar, arranges meetings, conferences and appointments without clearance. Makes travel arrangements including transportation, lodging, and itinerary.
• Provides administrative support for Board and Committee Agenda process to include: maintenance of corporate documentation for regulatory and legal review; coordination of meetings, agenda, and reports; acts as a minute-taker; responsible for meeting set-up, including catering for venue; and general support of Board members’ contacts and training.
• Follows up on all assignments delegated to others as to status, completion, etc.
• Maintains paper and electronic confidential files, fiscal records, and other documents.
• Promotes and displays a positive customer oriented demeanor to patients, visitors, staff, and physicians.
• Actively seeks ways to control costs without compromising patient safety, quality of care, or the services delivered.
• Demonstrates knowledge of the occurrence reporting system. Uses system to report potential patient safety issues.
• Uses Performance Improvement Plan to improve patient safety.
• Other duties as assigned.
• Promoting consistent positive patient interactions that advance the agenda of unparalleled patient service
• Practicing and adhering to the “Code of Conduct” philosophy and “Mission and Value Statement”
• Performing other duties as assigned

Education & Experience

• College education - Preferred
• Prior Executive Assistant experience - Preferred

Knowledge, Skills, Abilities, Behaviors

• Reads and writes English - Required
• Ability to listen, empathize, and respond to patient, family, internal and external partner needs and concerns - Required
• Knowledge and ability to use Microsoft Office and Microsoft Outlook - Required
• Displays a positive attitude - Required
• Psychosocial skills - Required
• Teambuilding skills - Required
• Effective Time Management Skills - Required
• Exemplifies C.A.R.E.S. Standards of Behavior - Required

HCA Florida West Hospital is a 515-bed facility. We are proud to be the area's leading health care facility in quality outcomes performance. We are the area's first Accredited Chest Pain Center and Breast Imaging Center of Excellence. Our hospital is the first in the state of Florida to have earned Atrial Fibrillation with Electrophysiology Services Accreditation. We have an Advanced Primary Stroke Center. We provide a specialized Emergency Department tailored to the needs of seniors and children. We have a Kid’s ER dedicated to our youngest patients. We are the area’s only comprehensive CARF-accredited physical rehabilitation hospital. Our facility has a behavioral health facility. We offer services including cardiology, cardiovascular surgery, oncology, and orthopedics. Other services that we offer include robotic-assisted surgery, critical care, and neurology/neurosurgery. We also offer urology, gastroenterology, obstetrics, and pulmonary and rehabilitative medicine.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"Good people beget good people."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

We are a family 270,000 dedicated professionals! Our Talent Acquisition team is reviewing applications for our Executive Admin Asst opening. Qualified candidates will be contacted for interviews. Submit your resume today to join our community of caring!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.