Position Type:
Secretarial/Clerical
Date Posted:
2/15/2024
Location:
District Office
Closing Date:
Until Filled
JOB SUMMARY:

Providing a wide variety of secretarial support to assigned administrator; ensuring compliance of department/program activities with financial, legal and administrative requirements; and acting as liaison between the Administrator and other parties, providing information, addressing issues and/or providing general support.
ESSENTIAL FUNCTIONS: To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

• Compiles data from a variety of sources (e.g. curriculum reports, financial reports, agenda items, budget, etc.) for the purpose of complying with financial, legal and/or administrative requirements.

• Composes documents (e.g. letters, memoranda, bulletins, reports, forms, etc.) for the purpose of documenting events, providing and/or requesting information.

• Coordinates a variety of programs and/or activities (e.g. meetings, summer school, site in-service day activities, workshops, travel and accommodations, observations, etc.) for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance to established guidelines.

• Coordinates graduation activities, including ordering diplomas, caps, and gowns, and being a member of the graduation planning committee in conjunction with the building secretarial staff.

• Distributes mail and supplies for the purpose of disseminating material to appropriate parties.

• Maintains documents, files and records (confidential and non-confidential) (e.g. policy manuals, correspondence, financial reports, student records, etc.) for the purpose of providing up-to-date reference and audit trail for compliance.

• Prepares written materials (e.g. agendas, meeting/conference minutes, reports, memos, letters, schedules, meeting materials, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.

• Processes documents and materials (e.g. assessment results, presentations, etc.) for the purpose of disseminating information to appropriate parties.

• Responds to inquiries from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.

• Supports assigned administrative personnel for the purpose of providing assistance with their administrative functions.

• Completes any additional assignments requested by the immediate supervisor and/or Superintendent.

• Serves as a clerical substitute during school board meetings when necessary.

ADDITIONAL RESPONSIBILITIES:
Assists other personnel as may be required for the purpose of ensuring an efficient and effective work environment.

PHYSICAL ACTIVITY:
Occasionally lifting, pulling or pushing during the normal performance of tasks and responsibilities is required. The work requires frequent walking and standing.

WORK ENVIRONMENT:
Work is performed in an environment where unusual temperature, noise and hazards are relatively nonexistent.

QUALIFICATIONS:
EDUCATION

High school diploma or GED.
Two (2) years of college preferred.
EXPERIENCE

A minimum of four (4) years of secretarial experience.

OTHER SKILLS AND ABILITIES:

• Excellent organizational, human relations and decision-making skills.

• Ability to respond to oral and written directions.
• Ability to organize an efficient filing system.
• Ability to work independently and efficiently.
• Ability to maintain confidentiality on Board and Administrative matters.
• Ability to respond quickly in case of emergency.

LICENSES/CREDENTIAL: N/A
Terms of Employment: Salary is based on market comparisons as determined by the Superintendent. Twelve month work year. 7:30 a.m. - 4 p.m. M-F. All recognized days based on the school calendar

Evaluation: Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of support staff.