JOB TITLE: Office Manager

DEPARTMENTS: Administrative

REPORTS TO: VP, Customer Success 

Hatteras is a family-owned printing and visual communications company that works with some of the best-known brands in retail, beauty, pharmaceutical, financial services and other industries. Our success over the last 40 years is attributed to the long-standing relationships we have built with our customers, as well as our incredible employees who are committed to delivering world-class products and services on a daily basis. If you are looking to join a growing team that’s ready to invest in you and your career, then apply now!

SUMMARY

The Office Manager provides friendly and efficient service and coordinates a variety of administrative duties in support to the entire leadership team.

RESPONSIBILITIES

• Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries to appropriate individual.
• Maintains and manages the operations team calendar and coordinates appointments as needed.
• Assists in the planning and execution of meetings and events.
• Serves as liaison between leadership, managers and visitors as required, reviews, requests, and schedules appointments and meetings.
• Maintains current office furniture, décor, appliances, and electronics to a high standard and updates as required.
• Maintains office supplies inventory by checking stock to determine inventory level, anticipating needed supplies and placing/expediting order for supplies.
• Interacts with managers and leaders to prioritize and assist with the execution of multiple tasks and activities required to meet deadlines.
• Maintaining the current filing and database system and looking for ways to improve current systems.
• Arranges domestic and international travel for all business travel requirements for Hatteras team members and customers.
• Coordinate with maintenance to keep the office clean and safe and ensure its appliances are in good working order.
• Provides clerical/administrative support to team as needed; duties to include but not limited to photocopying, faxing, mailing, and filing.
• Performs other duties as assigned.

REQUIRED EDUCATION/EXPERIENCE

• Bachelor’s Degree or administrative experience
• Strong organization skills with ability to prioritize in a dynamic environment
• Ability to work efficiently with minimal supervision.
• Attention to detail, organizational, analytic, and problem-solving skills.
• Ability to maintain high level of confidentiality.
• Responsive to staff needs, including professionalism, respect and consideration of others.
• Excellent interpersonal skills with the ability to maintain highly confidential information.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Must be able to multi-task effectively
• Strong verbal and written communication skills required

BENEFITS:

• 401k with company match, Medical, Dental and Vision
• Vacation, Sick Time, and Closed Holidays

EEO STATEMENT

Hatteras is an Equal Opportunity Employer. Hatteras does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.