Specific duties related to assistance for Professors Kubzansky and Subramanian :

Provide strategic and thoughtful management of their respective calendars including scheduling in-person and remote appointments, confirming availability of meeting participants, booking space, sending reminders, and proactively troubleshooting scheduling conflicts.

Assist with agenda preparation. Periodically may be required to take meeting notes.

Update CVs, publications’ list, bibliographies, and other standard biographical documents needed for grant submissions, reports, and faculty profile web pages.

Assist with Endnotes and other bibliography programs.

• Composes, edits, and manages correspondence including editing and submitting reference letters and responding to cold inquiries.
• Prepare expense reports and assist with monthly expense reconciliation.
• Provide various admin support for Prof Kubzansky and Prof Subramanian’s grant proposals and specific research projects.

Specific duties related to HCPDS general assistance :

• Assist the HCPDS program team with planning and execution of multiple seminars and events, as well assist the communications coordinator with website updating and social media posts.
• Provide support for the center’s graduate student affiliate program which can include planning events, workshops, and corresponding / meeting with the students.
• Share front-desk responsibilities including answering main line, plus greeting and directing visitors and vendors.
• As time allows, perform administrative tasks related to Center-wide team building events (lunches, annual outing), grant submissions, and special projects (e.

g. researching new software platforms to test).

Perform other duties as assigned

PLEASE NOTE : This position has a term appointment of 1 year from date of hire with the possibility of extension.

PLEASE NOTE : Please submit both a resume and cover letter when applying. Applications received without a cover letter will not be considered.

Last updated : 2024-05-13