STATEMENT OF JOB:

The Business Office Manager will be responsible for all business and office management functions of the community.

Responsibilities include but are not limited to:

Resident and A/R related duties:

• Resident Billing
  • Produce and mail resident invoices by the 20^th of each month
  • Send rent increase and Level of Care change notifications in compliance with resident agreement notification periods
• Cash Receipts
• Deposit rent checks within 24 hours of receipt and input into accounting system within 24 hours of deposit
• Maintain copy of deposit receipts and checks for each deposit
• Monitor accounts receivable and communicate past due accounts with Executive Director. Apply late fees as appropriate
• Lease Summary, Move-In/Move-Out Report, Average Residency
• Maintain and update with each change
• Resident surveys
• Mail to families and residents according to schedules

Payables:

• Accounts Payable
• Code invoices
• Obtain necessary approvals from the Executive Director and applicable Department Heads, and forward to corporate office every Friday
• Maintain vendor contracts and files
• Declining balance spend-down sheets
• Update and distribute to the appropriate Department Heads at least weekly
• Petty Cash
• Monitor and balance