Title: Controller

Status: Exempt

Reports to: Senior Vice President/Chief Financial Officer

Co-Supervises: Senior Financial Analyst and Staff Accountant(s)

Summary:

This position is responsible for managing the Finance and Accounting Departments daily operations including general ledger, internal financial reporting, filing of regulatory reports, and the preparation of the consolidated annual budget. With the assistance of the CFO, the Controller serves as a key liaison for the banks external auditors, prepares quarterly and year-end financials and accompanying footnote and MD&A disclosures, and coordinates preparation of annual tax return and ensures quarterly tax payments are remitted in a timely fashion. Additionally, the position is responsible to maintain, control, analyze, and report on accounts of various degrees of complexity, according to generally accepted accounting principles and regulatory principles. Responsible for administrating the access levels of the general ledger and other accounting systems.

Responsibilities:

Co-supervise Finance and Accounting Department staff and monitor daily operations and workflow of the Finance and Accounting Department.

Oversee daily operations and functions of the Accounting Department to include accounts payable and funds management, ensuring effective and efficient use of time and resources.

Reviews general ledger reports daily, ensuring balances, postings, and net changes are reasonable. Addresses discrepancies or issues with Finance and Accounting Department staff or other departments of the Bank.

Ensure daily GL balancing routine recommended by FIS for Horizon is completed, reviewed and documented. In collaboration with the Finance and Accounting Department staff, work with other areas of the Bank to clear exceptions as necessary.

Ensure public funds collateral reports are prepared and reviewed daily, and that adequate collateral is pledged to secure the deposits. Ensure monthly collateral reports are prepared, reviewed and distributed to counterparties who request them.

In collaboration with the Senior Financial Analyst, process investment portfolio trades in the Lightning trade system, complete internal trade tickets and checklists, and ensure all necessary documentation is obtained, reviewed and approved.

In collaboration with the Senior Financial Analyst, process public funds pledges in the Lightning trade system as necessary to maintain adequate collateral.

Provide review function over bi-weekly payroll system additions, changes, and deletions made by VP HR Resources as part of the internal control system over payroll.

Ensure the month end closing process is completed in a timely fashion and analyses of financial trends are reviewed monthly with the Chief Financial Officer prior to the preparation of the Board package.

Ensure the monthly tax accrual is completed each month. Ensure quarterly estimated tax payments and annual tax payments are made in a timely manner. Annually, in conjunction with the Banks tax return provider, prepare the deferred tax entries.

Ensure the entries associated with the self-funded health insurance program are properly recorded and the program properly administered during the month, including account reconciliation and periodic review of the IBNR reserve.

On a monthly basis, oversee new fixed asset setup, disposals, and modifications on the system. In addition, review the monthly depreciation accounting run.

Review and maintain accrued and prepaid expense items. On a monthly basis, oversee the entries to, and the preparation of reconciliations of, prepaid expense, other asset and other liabilities accounts to ensure supporting documents result in accurate setup, amortization, disposals.

On a monthly basis, maintain and ensure departmental and Bank-wide reconciliations are completed and submitted for review, for all general ledger accounts as well as internal deposit accounts used for clearing.

Collaborate with the CFO to submit monthly reports related to the Banks PPP loans to the SBA through the 1502 reporting window.

Maintains the general ledger chart of accounts. Responsible for maintaining, creating, and modifying all general ledger accounts and interface lines.

In collaboration with the CFO, coordinates access and authorities for the various software and systems utilized within the department and in certain other areas. Develops a comprehensive list of all such access and authorities and periodically reviews and updates as needed.

Responsible for accounting entries (including recurring journal entry setup) relating to bank-owned life insurance, supplemental executive retirement plan, pension plan, and other post-retirement benefit plans.

Oversees preparation of monthly income tax worksheets for allocation of monthly federal and state income tax expenses.

Oversees the preparation of and reviews and analyzes all reconciliations of general ledger accounts, conducting investigative research on discrepancies as appropriate.

Monitors all accounts payable for accuracy of general ledger and ensures timely payment. Reviews payables for prior-month expense accruals and adjusts as necessary.

Compares income and expense to prior month and budgeted amounts for significant variances prior to month-end closing; adjusts accordingly and proceeds with closing process.

Provides month-end closing adjustments, posting and reconciling entries, obtains post-month-end closing and backdates if appropriate.

On a monthly basis, ensure all needed collateral reports are prepared, reviewed and submitted to the Federal Reserve Bank (FRB) for the discount window borrowing facility and the Federal Home Loan Bank of Atlanta (FHLBA) for the primary borrowing facility (QCRs).

Ensures monthly back-up withholding remittances are made accurately and timely and that the Bank files the annual tax return accurately and timely.

Ensure adequate segregation of duties within the Finance and Accounting Department for all functions. In consultation with the CFO and in conjunction with other Bank department managers, review procedures for adequate internal controls, and ensure controls are properly documented and operating.

Work with Senior Financial Analyst and oversee FDICIA processes. In consultation with CFO, responsible for implementation of changes to accounting policies and procedures as accounting rules and regulations change.

Oversee regulatory reporting completion of the quarterly Call Report, and other reporting as needed.

On a quarterly basis, obtain payroll system reports and reconcile to the Banks general ledger records.

On a quarterly basis, review the Reg F reports prepared by the Senior Financial Analyst prior to inclusion in the Board Package.

Back up the CFO on OptionTracker stock option software.

In collaboration with the CFO and the Senior Financial Analyst, gain proficiency on the ProfitStar ALM/Budgeting/Forecasting model. Assist with reviewing, testing and documenting variable in the model, and work with ProfitStar to investigate and resolve any issues.

Assists with the preparation of the quarterly ALCO package.

Ensures semi-annual Summary of Deposit report is timely filed with appropriate agencies.

Gathers relative financial data and oversees the timely preparation of periodic regulatory reports for the Bank.

Collaborate with the CFO and Board Executive Secretary to obtain reports from AST, the Banks stock transfer agent, and reconcile outstanding stock count to the Banks records.

Collaborate with Chief Financial Officer in preparing the quarterly and year-end financials and accompanying footnote disclosures and MD&A for review by external audit team.

Collaborate with Chief Financial Officer in preparing consolidated annual budget. Analyze and consolidate departmental operating budgets as part of the annual budget process.

Responsible for overseeing the annual 1099-MISC and 1099-NEC reporting related to the Finance and Accounting Department. Prepare the annual report to Directors to accompany their 1099-NEC.

Coordinate the preparation of annual federal and state income tax returns as well as state personal property tax returns with the external tax accountants.

Collaborate with the CFO to coordinate the annual regulatory-required BOLI review with the Board.

Collaborate with the CFO to prepare the annual investment broker due diligence review.

Collaborate with the CFO to prepare the annual municipal investment due diligence review.

Collaborate with the CFO and the appropriate Compliance Department personnel to ensure the annual Borrower In Custody (BIC) audit/review is performed, reviewed and submitted on a timely basis to the FRB in connection with the Banks discount window borrowing facility.

Collaborate with the CFO, Senior Financial Analyst and Credit Department personnel to create, test and document the new CECL model to ensure external auditor sign-off and implementation by the 1/1/2023 deadline.

Collaborate with the Board Executive Secretary to ensure completion of the annual Reg O director and executive officer surveys to conform to regulatory and SEC reporting regarding related party transactions.

Collaborate with the CFO and Board Executive Secretary to prepare and review the annual proxy statement, the annual report to stockholders and prepare materials for the annual stockholder meeting.

Collaborate with the CFO to ensure all departmental policies are reviewed and updated to stay in compliance with applicable accounting and regulatory changes, and incorporate industry best practices.

Collaborate with the CFO and Finance and Department staff to establish Accounts Payable, Accounting, and Purchasing Policies.

Collaborate with the CFO and Finance and Department staff to ensure all activities within the department are fully documented in writing and tested by rotating duties periodically on a test basis.

Collaborate with the CFO to facilitate reimplementation of the prepaid expense module in BankTel.

Collaborate with the CFO and Senior Financial Analyst to investigate migration to ACH accounts payable payments in BankTel while preserving all existing internal controls.

Collaborate with the CFO, Senior Financial Analyst, Loan and Credit Department personnel to maximize the amount of and ensure the accuracy and conformance to FHLBA guidelines of the loans that are pledged to the FHLBA primary borrowing facility.

Collaborate with the CFO and the appropriate Loan and Credit Department personnel to ensure the periodic Collateral Verification Review (CVR) audit/review is performed, reviewed and submitted to the FHLBA in connection with the Banks primary borrowing facility (usually on a three or four year cycle).

Be able to step in and cover the duties of all Finance and Accounting Department staff in the case of absence, vacation and turnover.

Provides support, guidance, and problem-solving assistance to other areas of the Bank as requested.

Attends, as needed, various employee and board committee meetings such as Audit and ALCO Committee meetings, presenting pertinent Finance and Accounting Department financial information or reports as requested.

In conjunction with the CFO, keep the Finance and Accounting Department staff apprised of new auditing, accounting and regulatory pronouncements that could impact the Bank.

Provides training to staff members as determined to increase department efficiency.

Assists CFO with various projects as assigned.

Assists CFO with internal and external audits throughout audit process and provides all requested documentation.

Provides support and assistance with research for departments as needed.

Performs related duties and responsibilities as required and assigned.

Responsible for understanding the Bank's BSA/AML Policy, including satisfactory completion of required annual BSA/AML training as applicable to position and appropriately applying this knowledge to daily activities and responsibilities, specifically understanding that any suspicious activity must be reported to the BSA Officer immediately.

Harford Bank is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, Protected Veteran status, and sexual orientation/gender identity.

Bachelors degree in Accounting, Finance, or related field. CPA required and MBA preferred.

A minimum of 5 years of accounting experience with increasing responsibilities in banking, or any equivalent combination of education, training, and experience which provides the required knowledge and abilities for this role.

Experience with the following: GAAP, Financial Reporting, SEC Reporting, Regulatory Reporting, and leading a company or bank through internal and external audits and regulatory examinations.

Demonstrated familiarity with COSO and internal controls and the ability to document, assess and improve the internal control structure. Demonstrated ability to build out policies, processes, and procedures.

Ability to effectively communicate with C-level executives and provide guidance as needed

High attention to detail with demonstrated accuracy of work product, accountability and adherence to deadlines, and decision quality.

Must be able to work in a team, individually and with others across the institution.