1 Receptionist Support Job in Auburn, ME
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Happy Haven is Hiring a Receptionist Support Near Auburn, ME
Receptionist Support
Classification
Hourly
Hourly
Office Staff
Reports to
Human Resources
Human Resources
Date
11/22/2022
11/22/2022
JOB DESCRIPTION
Summary/Objective
The office support position is responsible for front office activities, including answering phone calls, greeting visitors, interacting with staff and consumers, clerical digital and physical filing, preparing paperwork and books for trainings and new programs, ordering office supplies, monetary data entry.
The office support position is responsible for front office activities, including answering phone calls, greeting visitors, interacting with staff and consumers, clerical digital and physical filing, preparing paperwork and books for trainings and new programs, ordering office supplies, monetary data entry.
Essential Functions
- Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
- Responsible for housekeeping of office facilities as well as coordinating maintenance of office areas and equipment.
- Orders approved office supplies in accordance with company purchasing policies and budgetary restrictions.
- Organizes physical files while also scanning and digitally filing the paper copies.
- Prepares training binders and new consumer books.
- Maintains spreadsheet of locations and staff ie; cell phones, e mails.
- Prints documents for programs on both a planned and as needed basis
- Distribution of approved training schedules monthly
- Prepare sign up sheets for meetings, trainings
- Routes calls to appropriate departments
- Creates community books
- Schedule all employees for various trainings
- Financial data entry
- Attention to detail a must.
- Scanning certificates to employee files.
Detailed description:
- Provide clerical support
- Provide support by filing typing copying binding scanning etc.
- Maintaining and distribution of training and learning schedules
- Exhibit polite and professional communication by phone, email and verbally
- Ensures operation of equipment calling for service as needed.
- Provides information by answering questions and requests.
- Maintain supplies and anticipates future needs.
Knowledge skills and abilities:
- Reporting skills
- Writing skills
- Microsoft office use and experience
- Organization
- Analyzing information
- Professionalism
- Problem solving
- Attention to details.
- Inventory control
- Verbal communication
- Teamwork
Supervisory Responsibility
This position has no supervisory responsibilities.
This position has no supervisory responsibilities.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
This position requires the ability to occasionally lift office products and supplies, up to 50 pounds
Position Type/Expected Hours of Work
This is a full-time position, and hours of work and days are Monday through Friday, 8:30 a.m. to 5:00 p.m.
This is a full-time position, and hours of work and days are Monday through Friday, 8:30 a.m. to 5:00 p.m.
Travel
Minimal travel is expected for this position.
Minimal travel is expected for this position.
Required Education and Experience
- At least one year of previous experience in performing similar essential functions
Preferred Education and Experience
- Associates Degree
- Two years of experience in performing similar functions
Additional Eligibility Qualifications
Must have a valid driver’s license and reliable vehicle
Must have a valid driver’s license and reliable vehicle
Work Authorization/Security Clearance
Must be eligible to work in the United States without sponsorship.
Must be eligible to work in the United States without sponsorship.
Job Summary
JOB TYPE
Full Time
SALARY
$37k-45k (estimate)
POST DATE
05/03/2023
EXPIRATION DATE
05/08/2024
WEBSITE
happyhaven.org
HEADQUARTERS
Mooers, NY
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