It’s an exciting time to be at Hanscom Federal Credit Union! 

As a member of our Office of the President, you will join a dynamic team of dedicated individuals committed to delivering exceptional service to our members.

Who we are – Hanscom Federal Credit Union

• Members-first – our members are our top priority. We make business decisions with our members at the top of mind.
• Integrity – we’re honest and committed to doing what’s best for our members and our company. What is right isn’t the same as what is easy.
• Teamwork – we are in this together and we all benefit from our success.
• Innovation – we identify new ideas for processes or products that will lead to positive changes and take the initiative to implement the changes.
• Empathy – we understand that communication starts by listening, understanding diverse perspectives, and caring about others’ sustained success.

What we offer

• A full-time, permanent position that will reward you through an annual bonus program.
• Medical, Dental, Vision, FSA, 401(k), Student Loan Paydown, and paid Sick and Vacation time benefits.
• A flexible hybrid work schedule environment.
• We are committed to fostering career growth and development – when you join our organization it’s not just a job.
• We look to develop your skills aligned to our business needs and help you progress in your career.

Who you are – Manager of Board & Executive Affairs

You are a dynamic, detail oriented, intuitive person with the ability to develop relationships, build rapport and become a trusted team member. You are able to provide everyone you assist or support with a high level of service, have strong organization and multi-tasking skills, and are searching for a rewarding career where you are valued and respected.

What you'll do

Board Relations Administration:

• Serve as the primary liaison between the board of directors, executive leadership, and other stakeholders.
• Coordinate all aspects of board meetings, including scheduling, agenda preparation, and distribution of materials.
• Determine and manage critical dates for the Board with regards to nominating deadlines, training, and any other special projects.
• Initiative-taking with preparing presentations, arranging special guests, and coordinating additional topics for Board Meetings.
• Facilitate activities needed by various committees i.e.: Supervisory Committee, Condon Committee GOVCOMM etc.
• Responsible for planning and facilitating annual strategic offsite meeting.
• Coordinate all Board travel (conferences etc.)
• Responsible for reconciling and submitting all BOD expenses.
• Attend board meetings, record minutes, and follow up on action items and decisions.
• Manage board communications, including correspondence, requests for information, and meeting follow-ups.
• Maintain accurate records of board membership, terms, attendance, and committees.

Executive Administrative Support:

• Provide high-level administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements.
• Coordinate and plan all executive-level meetings, events and team activities including logistics and agendas.
• Prepare and edit correspondence, presentations, reports, and other documents as needed for official company records.
• Screen calls, emails, and visitors, prioritizing and responding to inquiries on behalf of executives.
• Maintain confidential files, records, and databases, ensuring accuracy and accessibility.
• Assist with special projects, research initiatives, and other tasks as assigned by executives.
• Manage administrative tasks such as document preparation, filing, record-keeping, and office supply management.
• Coordinate executive-level meetings, events, and conference calls.
• Oversee confidential and sensitive information with discretion and professionalism.
• Support the overall efficiency and effectiveness of executive leadership and board governance functions.

Stakeholder Engagement:

• Cultivate positive relationships with board members, executives, staff, and external stakeholders.
• Coordinate stakeholder engagement activities, including meetings, events, and communications.
• Serve as a resource for board members and executives, addressing inquiries and facilitating connections as needed.
• Collaborate with cross-functional teams to support initiatives that align with organizational goals and priorities.

Qualifications:

• Bachelor's degree in business administration, communications, or a related field
• Previous experience in executive administrative support, board relations, or corporate governance roles.
• Excellent interpersonal, communication, and relationship-building skills.
• Proactive and able to anticipate needs and take initiative.
• Strong organizational and time management abilities, with keen attention to detail.
• Flexibility and adaptability to evolving priorities and challenges.
• Proficiency in Microsoft Office Suite and board management software.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
• Discretion and integrity in handling confidential information and sensitive matters.
• Professionalism, diplomacy, and an initiative-taking approach to problem-solving.