8 Program Assistant-Full-time Jobs in Terre Haute, IN
Hamilton Center is Hiring a Program Assistant-Full-time Near Terre Haute, IN
Department: All Locations
Division: Satellite Services / Vigo County Services /IPU
Supervised By: Office Supervisor / Executive Director of Nursing Services
FLSA Status: Non-exempt/Regular/Full-time/Part-time
Effective Date: July 2021
Position Summary
- Performs administrative/clerical functions; carries out routine office procedures e.g., types, files, copies documents, makes bank deposits, picks up mail from post office and schedules and confirms appointments.
- Answers telephone taking routine messages, screens calls for crisis situations, responds to routine and emergency inquiries. Interacts with consumers on a daily basis.
- Maintain all files, client charts, and records pertinent to the program.
- Takes minutes of meetings as required.
- Gathers data and compiles financial reports, monthly and annually, as required.
- Compiles data, completes forms, make mathematical calculations and carries out other tasks related to funding, accreditations, certification, and similar administrative projects as assigned.
- Uses computer in all aspects of position e.g., correspondence, meeting minutes, schedules, quality assurance forms, financial reports and program data.
- Assists in maintaining inventory of supplies and materials.
- Completes initial authorizations for Medicaid and Managed Care companies and assists staff in tracking and meeting deadlines and requirements for various funding sources.
- Assist with billing inquiries and the collection of consumer fees.
- Monitor enrollment procedures for outpatient consumers. Record initial contact with consumers requesting services. Screen for presenting problem and specific needs of the consumer.
- Be familiar with all divisions and departments of the Center in order to be able to interact and assist staff. Be familiar with division-wide compliance, regulations/guidelines of quality clinical care.
- Represent the agency with the public, potential consumers, referral sources, active consumers in a professional, ethical manner that reflects a positive attitude and willingness to assist.
- Keep all requests for Release of Information current
- Corrects non-clinical errors identified in reports.
- Participates in training, in-services and special activities as required or assigned.
- Performs other duties as assigned.
- Enter HAP information, track and monitor all HAPs on site
- Take weight, height, blood pressure, pulse and enter in Essentia on consumers seeing Psychiatrist/NP.
- Perform the above listed duties with or without reasonable accommodations.
- High School diploma required.
- Additional education in business field and/or experience desired.
- Knowledge and/or skills in business English, basic mathematics, typing, filing and record maintenance, reception, operation of routine office equipment, time management, billing procedures and fiscal management.
- Good interpersonal skills
- Skills in Microsoft Office (Word, Excel, Access) data entry/retrieval.
- Ability to learn HCI’s computer billing system.
- Good telephone skills
- Time management and organizational skills with flexibility to manage a wide variety of tasks
- Willingness to use personal transportation in work
- Valid driver’s license in accordance with HCI motor vehicle Policy.
- Maintain current Crisis Prevention Intervention (CPI) certification (IPU only)
- Maintain current American Red Cross / CPR/1st Aid certification/AED (IPU only)
While performing the duties of this job, the employee is regularly required to communicate in person or by telephone. The employee may be required to stand, walk, reach, bend, sit, climb and/or lift. There may be long periods of sitting or entering information into the computer.
Work Environment
Office conditions vary of a daily basis depending on the number of clients present, i.e., high noise levels and frequent interruptions. Staff is responsible for providing emergency/security support.
Conditions of Employment
- Completion of tuberculin screening no later than three days prior to first day of employment and annually thereafter
- Completion of MMR, Varicella, influenza and coronavirus vaccine
- Completion of a pre-employment drug screening and completion of post-employment drug or alcohol tests upon reasonable suspicion of use.
- Completion of Center-wide orientation and ALL required paperwork prior to reporting for work
- Demonstrated computer literacy through successful completion of pre-employment testing may be required.
- Completion of HCI Commitment to Quality training, Trauma Informed Care, and Relias Learning.
- Annual restraint training (IPU PA’s only)
- Completion of Recovery Works Training
- Attendance at all mandatory staff development and training
- Successful completion of a six-month on-the-job orientation period
- Successful completion of New Employee Department Checklist within 90 days of employment
- Successful completion of Annual PES
- Adherence to all policies, procedures, rules and regulations set forth by Hamilton Center, Inc.
- Participation in payroll electronic deposit
- Adherence to Compliance Program Plan
- Satisfactory reference and background investigation checks.
- Satisfactory completion of an Indiana Department of Child Services criminal fingerprinting background, Indiana State Criminal History, Sex and Violent Offender Registry, Child Protection Services History, and local law enforcement agency checks at the time of hire and every four years (or at contract renewal when applicable) for any employee that has direct contact on a regular and continuing basis with DCS consumers.
Job Summary
Full Time
Preschool & Daycare
$111k-148k (estimate)
01/12/2023
06/07/2024
hamiltoncenter.org
SULLIVAN, IN
25 - 50
1971
ANGELA HAYES
<$5M
Preschool & Daycare
Related Companies
About Hamilton Center
Hamilton Center, Inc. is a regional behavioral health system in Central and West Central Indiana with corporate offices located in Terre Haute, IN. Services and treatment are provided to children, youth and adults, with specialized programs for expectant Mothers, Infants, and people with drug and alcohol problems. Counseling and therapy services are provided for people who may be struggling with stress, life changes, or relationship issues as well as more serious problems such as depression, anxiety disorders, serious mental illnesses. Hamilton Center has been building hope and changing lives,... for thousands of adults, children, and families in the Wabash Valley and beyond for over forty years. Our offices are designed to be convenient, private and confidential, reducing the barriers sometimes associated with seeking psychological and mental health treatment. Hamilton Center employs over 500 staff in ten counties, including psychiatrists, psychologists, nurses, social workers, therapists, counselors, case managers, etc
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The job skills required for Program Assistant-Full-time include Microsoft Office, Time Management, Data Entry, Organizational Skills, Billing, Transportation, etc. Having related job skills and expertise will give you an advantage when applying to be a Program Assistant-Full-time. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Program Assistant-Full-time. Select any job title you are interested in and start to search job requirements.
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