I. DEPARTMENT INFORMATION

Job Description Summary:

This experienced administrative support position provides administrative support to two (Senior Associate Dean, DEI and Chief Diversity and Inclusion Officer) individuals. This position coordinates schedules, maintains calendar(s) for assigned staff, regularly prioritizes and arranges meetings, including reserving rooms for events sponsored by the Office of Inclusive Excellence, other conferences, and appointments. This role includes preparation of background materials for meetings, including handouts, important documents, and slides. This role also typically monitors and assists with the budget preparation and record keeping, and maintains and reconciles P-cards for departmental, institutional, or work unit accounts. This position may compose reports related to status of department budgets or project funding requirements and ensures compliance with sponsor guidelines. The position typically monitors and approves travel, procurement, conference, honoraria, consultant, and other expenses associated with department needs and sponsored projects. Some attendance at early evening events may be required.

Minimum Qualifications:

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:

Preferred Qualifications:

Able to use programs within MS Office and manage online calendars. Ability to assist with planning of in-person and web-based meetings with diverse organizations, including HBCUs, HSIs, and local/regional public health foundations interested in partnering with the school.

II. POSITION INFORMATION

Campus Location:

Foggy Bottom, Washington, D.C.

College/School/Department:

Milken Institute School of Public Health (SPH)

Family

Sub-Family

Stream

Level

Full-Time/Part-Time:

Hours Per Week:

20

Work Schedule:

Monday - Friday, 9AM - 1PM

Position Designation:

Telework:

No

Required Background Check:

Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions to Applicants:

Position Type:

Posting Number:

T000354

Job Open Date:

12/22/2023

Job Close Date:

Open Until Filled:

No

Applicant Review Will Commence On:

Background Screening

Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.