Job Summary

The Business Office Manager’s primary duty is to assist the Administrator in the day-to-day accounting functions of the facility in accordance with current acceptable accounting, cost reimbursement principles, payroll and other administrative tasks related to the long-term care operation.

Duties and Responsibilities:

• Comply with the Facility’s personnel, safety, and corporate policies and procedures.
• Report witnessed or reported allegations of resident abuse/neglect immediately to the Administrator, Director of Nursing or Charge Nurse on Duty.
• Treat residents, family members, visitors, and team members with respect and dignity.
• Maintain the confidentiality of all resident and family information.
• Report to work on time and as scheduled.
• Perform eligibility verification as needed.
• Attend daily Admission meetings, weekly Department Head meetings and participate in special facility events.
• Complete admission financial paperwork.
• Perform Daily upkeep of the AR system including but not limited to census, cash, ancillaries, adjustments, and dashboard review.
• Process Accounts Payable on a daily basis and ensure delivery to Corporate Office as required.
• Process payroll and keep an accurate account of all employee ETO hours.
• Create and maintain all employee files.
• Process Workers Compensation paperwork, scan to HR, assist with scheduling appointments when needed, track FMLA absences, etc.
• Maintain administrative files including but not limited to, resident billing files, OSHA log 200, Worker’s Compensation, Medicare and Medicaid files.
• Maintain Resident Fund Account, including balancing fund on a monthly basis, allocating interest and mailing quarterly statement.
• Perform the monthly closing process as instructed.
• Assist in Dining Room and other activities when needed.

Job Requirements:

• Must have basic computer skills.
• If required to operate a motor vehicle for business purposes, must successfully complete the requirements contained in Company’s Motor Vehicles policy.
• Must be able to read, write, speak, and understand the English language.
• Must be able to work beyond normal working hours and on weekends and holidays when necessary.
• Must be able to assist in the evacuation of residents during emergency situations.
• Must be able to perform the essential position functions of the job with, or without reasonable accommodation.
• Employee is required to use a transfer/gait belt or to obtain the assistance of another employee when attempting to assist residents when lifting or carrying objects in excess of 25 pounds. The employee must be aware that during the normal, routine performance of the essential functions, some of the following body movements may occur naturally, although they may not be a requirement of the job.
• Must be able to meet the general health requirements set forth by State regulations and Company policy which may include medical and physical examinations.