About Us:

Halford Hoops & Precision Therapy is a dynamic and innovative company based in Utah County that blends the worlds of physical therapy and basketball skills training. We are dedicated to helping our clients achieve their highest potential for their goals, and ensuring our clients receive comprehensive care tailored to their individual needs in both physical therapy and basketball skills training.

Position Overview:

We are seeking a proactive and organized Office Administrator/Remote Assistant to join our team. This role will play a critical part in ensuring the smooth operation of the business and supporting various administrative tasks to facilitate the efficient delivery of our services.

Responsibilities:

• Provide administrative support to the Halford Hoops & Precision Therapy team, including scheduling appointments, managing calendars, and organizing meetings.
• Serve as the primary point of contact for client inquiries and communication, responding promptly and professionally to email and phone correspondence.
• Assist with the coordination of training sessions and appointments, ensuring timely reminders and follow-ups with clients and staff.
• Maintain accurate records and databases, including client information, billing records, and inventory management.
• Assist with the creation and distribution of marketing materials and social media posts to promote company services and events.
• Assist with the preparation of spreadsheets, monthly reports, and other documents.
• Collaborate with team members to streamline processes, identify areas for improvement, and implement solutions to enhance overall efficiency.
• Uphold confidentiality and data security standards in handling sensitive information and client records.

Qualifications:

• Proven experience as an office administrator, administrative assistant, or similar role, preferably in a remote or virtual setting.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
• Strong written and verbal communication skills, with a professional and courteous demeanor in interacting with clients and colleagues.
• Proficiency in using virtual communication tools and office software, including email, Google Workspace (Sheets, Docs, Forms, Meet), and Customer Relationship Management software (Jane App - Electronic Medical Record).
• Detail-oriented and capable of maintaining accuracy in record-keeping and data entry tasks.
• Ability to work independently with minimal supervision, while also contributing collaboratively to team projects and initiatives.
• Flexibility to adapt to changing priorities and manage multiple tasks simultaneously in a dynamic work environment.
• Knowledge of basic accounting principles and experience with invoicing, billing, or financial record management is a plus.
• Bachelor's degree or equivalent work experience in business administration, office management, or a related field.

Join Our Team:

Thanks for reading this far! You’re already showing some of the characteristics I’m looking for! If you’re interested in applying for this position, please send an email to and…

• Use the subject line: “I’m interested in being a rockstar office administrator”
• Within the email, please write a few sentences about why you feel you are a great fit for this position.
• Include a link to your Linkedin profile.
• Attach your resume as a PDF file.

Job Type: Part-time

Pay: From $17.00 per hour

Expected hours: 20 per week

Benefits:

• Employee discount
• Flexible schedule

Schedule:

• Choose your own hours
• Monday to Friday
• Weekends as needed

Work Location: Hybrid remote in Highland, UT 84003