SUMMARY: 

Hachette Book Group, a leading US trade book publisher, is seeking a temporary Office Manager to support our office in Boulder, CO. This is an excellent opportunity for an individual with outstanding customer service skills and the ability to problem solve. The Office Manager must have the ability to assign an appropriate level of urgency to specific situations and work on projects independently. Weekly hours: Monday-Friday, 8:00am-12:30pm. Role duration: Approx. April-mid-December. 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Manage facility in Boulder, CO, working on-site.
• Setup rooms for events including support of various A/V equipment used in events
• Maintain building operations and emergency procedure manuals and equipment, etc.
• Maintain fire & safety procedures for the Boulder office
• Manage cleaning, painting, furniture repair, plumbing, electrical, lighting, and HVAC needs.
• Purchase small office furniture (file cabinets, lamps, chairs, tables, etc.), as required.
• Assist with new hire setup in coordination with IT and Telephone Services
• Contribute to the database for inventory of furniture and equipment and work order tickets
• Coordinate regular maintenance with outside vendors, including scheduling, keeping the landlord informed, submitting required documentation to the landlord, etc.
• Maintain office supply cabinets, purchase supplies as needed
• Maintain physical book archive, including shelving new and reprint titles as they come in, and culling old titles not needed
• Maintain server room, including requesting cleaning when needed and performing duties under the supervision of remote network staff.
• Direct staff in the monitoring and maintenance of pantries (ensure they’re well supplied and all equipment is in working condition), conference rooms, and other heavily used spaces
• Assist in space planning and working with Sr managers assigning seating
• Coordinate and manage office move-in consult with Office Leader and Corporate Facilities as needed, including touring spaces, working with an architect on buildout, and managing staff moves, etc.
• Daily reconciliation of manufacturing dates in consult with the Reprint Manager and Production Director. Other data entry duties as assigned
• Coordinate catering/supplies for all-office meetings, team-building events, and gatherings, including planning, organizing, budgeting, and submitting expense reports. Work with Corporate Communications/Human Resources on implementing all-company events

KNOWLEDGE, SKILLS & ABILITIES REQUIRED: 

• Excellent organizational, problem-solving, and administrative skills
• Excellent communication and customer service skills
• Comfortable interacting with all levels of personnel within the company, external customers, and vendors
• Solid computer skills, including MS Office suite
• Willingness to be flexible and exhibit a professional manner
• Flexibility required if additional work hours are needed
• Ability to lift between 30 – 40 lbs.
• Minimum of 5 years of Facilities experience

• Ability to read floor plans
• Strong knowledge of electrical and HVAC systems
• Ability to translate instruction from remote IT in our local server room
• Ability to attend to details and manage competing priorities in a fast-paced environment