ABOUT H. J. RUSSELL & COMPANY

Established in 1952, H.J. Russell & Company is a vertically integrated firm specializing in construction, program management, and real estate development. Our vision is to be a catalyst for community and economic empowerment through our superior work in the real estate and construction industries. We are headquartered in Atlanta, GA, with offices in Boston, MA, Dallas, TX, and Savannah, GA.

SUMMARY

The Document Control Manager will be based in H.J. Russell’s Austin, TX, project office and will play a pivotal role in managing and overseeing the document control system for the City of Austin and Austin Airport. This position ensures that all project documentation is accurate, secure, and accessible, supporting the effective execution of the city of Austin's infrastructure projects.

WHY THIS JOB IS IMPORTANT

Effective document management is crucial for the success of our projects. As a Document Control Manager, you will ensure that all project documents are properly managed and maintained, which is essential for project efficiency, compliance, and historical record-keeping. Your role supports our teams in maintaining the integrity and traceability of documents throughout the project lifecycle.

ESSENTIAL DUTIES & RESPONSIBILITIES include the following. Other duties may be assigned.

• Develop and implement document control systems and procedures to ensure effective management of drawings and other construction documents.
• Ensure all project documentation is properly stored, categorized, and accessible to relevant project teams.
• Train project staff on document control procedures and best practices to ensure uniform compliance.
• Conduct regular audits to ensure the accuracy and integrity of project documentation.
• Collaborate with project managers, engineers, and other stakeholders to ensure that documentation meets internal standards and regulatory compliance.
• Manage the receipt and transmission of documents to and from subcontractors and consultants to ensure timely and coordinated project flow.
• Maintain detailed records of document processes and revisions to provide a clear audit trail for all project activities.

QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

REQUIRED QUALIFICATIONS

• 5-7 years of experience in document control or related field, preferably within the engineering and construction sectors.
• Proven ability to manage large sets of documents and familiarity with document control software.
• Strong organizational skills and the ability to handle multiple tasks simultaneously in a fast-paced environment.

ADDITIONAL DESIRED QUALIFICATIONS

• Bachelor’s degree in Information Management, Library Sciences, or a related field.
• Professional certification in document or records management (e.g., Certified Records Manager).
• Experience with industry-specific software such as Procore or similar project management tools.

PHYSICAL DEMANDS & WORK ENVIRONMENT 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• The role is primarily office-based, with the need to occasionally visit project sites. The work environment is generally quiet with moderate noise levels typical of office settings.

WHY WORK FOR US?

H.J. Russell is dedicated to creating a workplace that fosters inclusivity, innovation, and efficiency. We believe in investing in our employees' growth and providing them with the tools they need to succeed. Our employees benefit from a collaborative environment where their contributions are valued and recognized.

BENEFITS

• Comprehensive health care, including medical, dental, and vision insurance.
• Retirement planning with a 401(k) plan and employer matching.
• Opportunities for professional development and certifications.
• Flexible working conditions and a competitive benefits package.