Job Overview:
The Office Administrator will undertake administrative tasks to support daily operations in an electrical contracting business. This includes greeting customers by answering incoming calls and greeting office visitors. Will work with service scheduling, supply chain, bookkeeping and directly support management team. The Office Administrator contributes in driving sustainable growth.

Responsibilities:

• Provides office communications support by taking all incoming calls, fielding calls, answering questions and forwarding messages.
• Able to use applications and software programs to manage the service scheduling.
• Confirming customer schedule and keeping customers informed of work schedule.
• Manage all vendor statements, packing slips and invoicing process.
• Receive and organize incoming materials.
• Maintain inventory log and part prices updated for invoice purposes.
• Maintain accurate inventory and control of tools and on hand inventory.
• Creating invoices for clients and ensuring all invoices are accurate.
• Review services and materials after completing job and reconcile in a timely manner for invoices purposes.
• Maintain customer accounts updated.
• Generate activity reports on a regular basis.
• Experience in developing internal processes and filing systems
• Receives and distributes mail correspondence.
• Support Office Manager with all data entry related to accounts payable, accounts receivables and other finance procedures, including upload documents to software.
• Request and keep record of all Certificates of Insurance and W-9 forms for subcontractors.
• Maintain inventory of office supplies and anticipates supply needs.
• Maintain office and warehouse organized.
• Support office team members and electricians.

Requirements:

• Office Management Associate Degree; Bachelor in Administration or relevant field is preferred
• One to two years of office experience
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principle.
• Prior experience in customer service
• Thorough and pay attention to details
• Ability to work well with others and on your own

If you are a proactive individual with a passion for maintaining an organized office environment, we encourage you to apply for this position.

Job Type: Part-time

Pay: $16.00 - $18.00 per hour

Experience:

• Administrative experience: 1 year (Preferred)

Ability to Commute:

• Dundas, MN 55019 (Preferred)

Work Location: In person