Description

Join the Grunt Style Human Resources Team!

We have an exciting new opportunity at Grunt Style as the Payroll & Benefits Specialist. This role supports all areas of our Employee Benefits Programs and processes bi-weekly payroll through Paylocity HRIS.

Job Summary

The Payroll and Benefits Specialist will report to the HR Manager and is responsible for full-cycle, bi-weekly, multi-state payroll management/execution, and benefits management. This individual will be the main point of contact for approximately 425 employees for all benefit, payroll and payroll tax matters. The ideal candidate will have a strong work ethic, be detail-oriented, and have the ability to work both as a team and independently. Position will be an active member of the Grunt Style Human Resources team in Carol Stream, Illinois and San Antonio, Texas 

 Job Duties and Responsibilities

Payroll

• Oversee end-to-end payroll process for a multi-state workforce for approximately 425 employees, including full-time and part-time employees.
• Accurately calculate payroll, including deductions, garnishments, and other adjustments
• Ensure compliance, consistency, and accuracy with federal and state regulations in payroll practices across different states
• Monitors and audits time and attendance inputs for accuracy and compliance with company policies 
• Reviews payroll reports and makes any necessary adjustments or corrections to ensure accuracy
• Resolve all payroll discrepancies, process adjustments, manual checks, and answer employee and management inquiries
• Provide training related to payroll processes and create SOP’s 

Benefits (Health & Wellness)

• Coordinate daily benefits processing. Handle enrollments, COBRA, terminations, changes, beneficiaries, disability, accident and death claims, rollovers, retirement plan, and compliance reviews of all plans. 
• Research employee benefits plans and vendors to identify those that present the best value and fit for Grunt Style. 
• Design, recommend and implement new programs. Examine possible plan designs and benefits cost changes. 
• Serve as primary contact for plan vendors and third-party administrators. 
• Coordinate transfer of data to external contacts for services, premiums, and plan administration. 
• Ensure compliance with applicable government regulations. Ensure timeliness and accuracy of required reporting and fees.
• Oversee maintenance of employee benefits data and update employee payroll records.
• Audit vendor invoices for accuracy. 
• Perform plan audits. Prepare, collect, and organize data for annual 5500 compliance filings.
• Provide customer service support and develop communication tools to enhance understanding of the company's benefits package. 
• Design and distribute materials for benefits orientations, open enrollment, and summary plan descriptions.
• Manage all leave of absence and medical accommodation programs.

HR Administration

• Serves as the primary administrator for our temporary workforce including time keeping, conversions & invoicing
• Assist with employee engagement events & activities
• Other duties as assigned

Requirements

Competencies 

• Excellent communication skills, with demonstrated ability to partner.
• Ability to apply sound judgment and expertise to continuously improve the HR function and serve our employees.
• Willingness to contribute to other areas of the HR function to foster a strong employee experience.
• Excellent interpersonal and technical support skills.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Familiarity with human resource policies and procedures to ensure the Benefits & Payroll functions meet organizational needs and goals.
• Ability to keep information confidential. 
• Proficient with Microsoft Office Suite or related software.

Required Education and Experience

• Bachelor’s degree in Human Resources Management, Business Administration, or related field 
• Minimum 7 years of full-cycle payroll experience 
• Proficient knowledge of Paylocity
• Minimum of 3-5 years of experience in benefits administration
• Solid foundation in US leave administration
• Bilingual preferred
• SHRM-CP or SHRM-SCP a plus

Supervisory Responsibility

None

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and printer/copiers. 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. 

• Prolonged periods of working on a computer and communicating via phone.
• Extensive typing and record keeping.
• Ability to move throughout office and attend meetings and one-on-ones
• Regularly required to communicate verbally and understand conversation. 
• May occasionally lift and/or move up to 15 pounds. 
• Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. 
• The noise level in the work environment is typically low to moderate. 

Position Type/Expected Hours of Work

This is a full-time position. Hours of work are Monday through Friday, 9:00 a.m. to 5:00 p.m., 40 hours per week. Must be able to work extended hours as needed, to include weekends and holidays.

Travel

Occasional travel may be required for this position.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Management may change duties, responsibilities, and activities any time with or without notice.

EEO Statement 

Grunt Style provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Grunt Style complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.