We are a creative team of architecture, engineering and design professionals who serve both public and private sector clients. Together, we share one Core Purpose: To plan, design, and consult to create healthy and thriving communities. Our offices are full of genuine, fun, and down-to-earth people who believe in fostering an inclusive culture where all employees feel they belong. Loving where you work, who you’re working with, and what you’re working on is important to us, which is why we put our people first—they’re at the heart of everything we do. From professional growth and development support and opportunities to give back to your community, to flexible work schedules and competitive benefits, we have a genuine interest in the whole you. So, if you’re just as passionate about what you do as we are, then we’d love to hear from you!

Our Aviation market creates airports that feel like destinations in and of themselves. From reducing curbside congestion and enhancing landside access, to improving the passenger experience and expanding airside amenities, our award-winning team of architects, interior designers, engineers and wayfinding experts have worked on more than one-third of the nation’s top 100 airports. The sky’s the limit with our Aviation group, and we invite you to join us!

Gresham Smith is looking for an Administrative Assistant to support our Buford office.

Responsibilities:

• Primary support for office staff, department managers and business development leaders as needed with project-specific, and general, duties.
• Answer phones, route calls, take messages, answer inquiries, place conference calls, greet incoming clients/guests. Phone system administration. Maintain voice mail system.
• Track location/availability status of all team members on daily and long-range basis: in office, on vacation, out of office on business, availability for meetings, etc. via office calendar
• Type letters, memos, reports, narratives, and proposals from handwritten notes or other sources, as well as format the Gresham Smith way; edit and proofread materials such as letters, technical documents and forms, contracts, reports, bid packages and deliverables and meeting notes.
• Produce or maintain project tracking information such as insurance certificates, contracts, and other misc. project data. 
• Organize and maintain office. Order supplies and service work. Arrange office equipment and facilities maintenance. Process incoming/outgoing faxes. Miscellaneous copying.
• Process and distribute all outgoing and incoming mail and packages through USPS, UPS, FedEx, courier and overnight services.
• Assist with coordination of bi-monthly submittal of time sheets.
• Schedule and coordinator appointments, calls, travel, vendor training classes and site visits including ordering food, set up, and clean up as required.
• Plan and host various employee events such as teambuilding, community engagement, holiday parties, monthly employee appreciation events. Able to maintain budgets and communicate effectively
• Organize, establish and maintain record-keeping systems for correspondence, documents and records. Sort and box/bag items for archiving.
• Process weekly expense reports for staff.
• Prepare check requests as needed, including society memberships, licensure renewals, and miscellaneous invoices.
• Support project specifications preparation, as needed.

Minimum Qualifications:

• High school diploma (or GED) is required; prefer Bachelor's degree / Associate's degree in Business Administration or equivalent field.
• Good communication skills; oral and written
• Consistent professional dress and manner
• Self-motivated and able to work independently
• Able to contribute positively as part of a team, helping staff as requested
• Able to lift up to 20 lbs.
• 1-3 years’ experience supporting an Architectural/Engineering/Design firm, is preferred.
• Deltek VantagePoint, Newforma software knowledge also preferred
• Knowledge of specifications and/or Speclink is preferred
• Excellent Microsoft Office Suite skills including Word, Excel, PowerPoint and Teams

Gresham Smith is committed to a diverse and inclusive workplace. Gresham Smith provides equal employment opportunities to applicants and employees and does not discriminate on the basis of age, race, color, ancestry, religion, sex, sexual orientation, gender identity or expression, transgender, national origin, status as a protected veteran, disability or any other classification protected by law.

Gresham Smith will not accept unsolicited resumes from recruiters, headhunters, contract recruiters, search firms, or employment agencies. An executed GRESHAM PLACEMENT SERVICES AGREEMENT (PSA) is required prior to any payment obligation for either a referral or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously executed PSA, GRESHAM SMITH explicitly reserves the right to recruit and hire those candidate(s) at its discretion, and without any financial obligation whatsoever to the recruiter or agency. Any such unsolicited resume or candidate contact information, including those submitted directly to GRESHAM SMITH’S hiring managers or any other employee, shall become the property of GRESHAM SMITH upon receipt.