Greenway CDJR of Anniston - Office Manager

Greenway Automotive Group is one of the world's most progressive, privately held automotive companies proudly serving Florida, Alabama, Georgia, Missouri, Pennsylvania, Tennessee, Texas, and China. The Group's 43 domestic automotive dealerships include some of the nation's top ranked performers in sales, service, customer satisfaction, and profitability. Greenway Automotive Group is an Equal Opportunity Employer.

DESCRIPTION:

Greenway CDJR of Anniston is looking to hire an experienced, hands-on Office Manager to oversee the daily activity of the accounting staff and manage the financial and accounting systems of the dealership. This individual's work history must exhibit the necessary skill set to handle the day-to-day accounting processes including inventory, receivables, accounts payable, billing etc.

The Office Manager is accountable for the successful day to day operations of the office. He or she manages/supervises the office staff, oversees recruitment and training, designs effective office filing systems, ensures communication between all levels of the organization, maintains a clean and well organized facility, and develops/implements office protocols to optimize efficiency in all areas of operation.

The ideal candidate has a degree in Accounting or related field and/or 3 years experience in automotive office management. He or she must have strong administrative and organizational skills, exceptional communication and interpersonal skills, strong computer skills, and a working knowledge of the industry with experience in supervising a staff.

CDK software experience a MAJOR PLUS!

RESPONSIBILITIES:

• Manages office budget and expenses
• Creates and maintains procedures for managing office files and records
• Develops, maintains, and enforces all company policies and procedures
• Helps manage the office calendar and makes travel arrangements when needed
• Manages office or department supplies within budget
• Provides timely and accurate reports as required
• Provides administrative assistance as needed
• Attends all staff meetings, trainings, and educational classes as required
• Follows all company policies, procedures, and business ethics codes
• Performs other duties as assigned
• Prep payroll spreadsheet for Sales and Service Bi Weekly
• Daily bank reconciliation for operating account, CMA, and Ford Advantage while posting all ach payments
• Oversee accounting staff, cashiers and receptionists
• Report monthly Sales Tax
• Post benefits and reconcile schedules, monthly
• 8300 Reporting
• Report stale checks to states to include payments and letters
• Process inter-company and split bills postings and payments
• Send out collections letters to NSF
• Ensure all wholesales are processed timely and accurately
• Flooring of all vehicles (assist bank auditor)
• EOM close of books
• Assist Controller with any tasks needing completion

QUALIFICATIONS:

• Minimum 3 years automotive office manager experience required
• College degree in accounting or a related field preferred
• Experience in supervising and managing staff
• Working knowledge of CDK software a plus
• Excellent interpersonal skills to interact professionally with customers, vendors, and staff
• Strong organization skills, able to multi-task, and can manage time to meet frequently changing deadlines in a fast-paced environment
• Excellent communication, customer service, and problem solving skills, including the ability to maintain composure under stress
• Strong organizational and problem-solving skills
• Highly professional and dependable
• Strong computer skills, including Microsoft Office (Word, Excel, Outlook) and the internet
• Experienced with business applications, including payroll, scheduling, and accounting software

BENEFITS:

• Employee Purchase and Service Discounts
• Paid Vacation
• Full benefits options including Medical, Dental, Vision, Life, Disability, and Accident Insurance
• 401(k) Retirement Savings Plan
• State of the Art Facility with a Professional Working Environment

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Paid time off
• Referral program

Schedule:

• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)
• Office Manager: 3 years (Required)

Ability to Relocate:

• Anniston, AL: Relocate before starting work (Required)

Work Location: In person