Description

The primary responsibility of the Production Planning Assistant is to coordinate and/or monitor the flow of products through the complete production cycle. Provide timely planning and to generate and maintain effective daily, weekly, or monthly scheduling of manufacturing work orders to the manufacturing floor in order to achieve both internal financial goals and customer delivery dates. While developing a schedule, the Production Planning Assistant may examine work orders or customer requests, expected delivery dates, plant personnel and equipment capabilities, and inventory availability. The Production Planning Assistant then balances these elements to create an actionable and efficient production schedule. In addition to developing the initial manufacturing schedules, the Production Planning Assistant makes adjustments based on changing conditions within the manufacturing pipeline. For example, the Production Planning Assistant may have to shift processes due to equipment breakdowns or to compensate for delayed material deliveries. This aspect of the role requires excellent problem-solving skills and adaptability. The Production Planning Assistant identifies opportunities to improve the manufacturing or production process through more effective schedule management. An excellent Production Planning Assistant is well-versed in production procedures and ways to optimize them. They are organized and results-driven with great problem-solving skills. Advanced communication and computer skills are very useful for the role.

This position will also require the Production Planning Assistant to assist in other areas within the Sales department as needed.

Job Responsibilities:

• Create and maintain schedules.
• Use software to generate reports and schedules.
• Address issues when they arise aiming for minimum disruption
• Update active job list with accurate ship dates.
• Provide administrative support to Project Managers.
• Coordinate production scheduling with Project Managers and Production Supervisor/s.
• Update backlog report, forecasting, and production schedule daily/weekly.
• Create professional written correspondence to customers.
• Provide help to other internal departments where necessary.
• Build and maintain intercompany relationships.
• Work collaboratively with all internal resources to ensure the highest levels of customer satisfaction are maintained.

Other Job Responsibilities that may apply but not limited to:

• Submit Order Acknowledgement, Project Information Form, and Credit Application to customer.
• Obtain and follow up on customer credit applications and project information forms.
• Review and administer contracts and modifications; prepare contract review records and obtain necessary management approvals.
• Prepare and maintain contract documentation and maintain accurate backlog reports for production scheduling purposes.
• Track payments and deadlines.
• Process all sales orders (for a given account/s).
• Process Bill of Materials for production.
• Maintain detailed and organized files.
• Perform closing activities as needed.

Requirements

• College degree or equivalent work experience.

• Experience in production and production planning in a related industry.

• Ability to handle and prioritize multiple tasks.

• Proficient use of computer systems and software applications.

• Strong written and verbal communication skills

• Proven experience as production planner.

• Working knowledge of MS Office and Excel.