Overview

GovCIO is currently hiring for an Events Coordinator to assist in the planning and execution of events and sponsorship activations. This professional will report to the Director of Events and is responsible for collaborating with multiple team members and vendors to directly manage relationships and assist in coordination to ensure we provide a seamless end-to-end experience for clients, team members and attendees. This position will be located in DC, MD or VA and will be a remote position. 

Responsibilities

• Work on a diverse portfolio of in-person and virtual events of varying scale (summits, virtual panels, executive roundtables, working groups, happy hours, conferences, recruitment events, etc.); approximately 30 events per year.
• Collaborate with internal creative and marketing teams to ensure consistency with the brand’s messaging priorities, goals and branding and assist in promoting events and increasing audience acquisition.
• Work with sales team and account manager to ensure all client deliverables and deadlines are being met for each event.
• Work closely with internal teams to coordinate logistics and create detailed event timelines.
• Help manage event webpage content and timely updates to event details.
• Assist in execution of numerous sponsorship assets including utilization, activation, planning and reporting.
• Monitor event budgets to ensure financial targets are met and manage bill reconciliation.
• Conduct site visits and prepare venue comparison spreadsheets.
• Coordinate with venues, vendors and support teams to help execute event--from planning and facilitation to load in and load out.
• Closely monitor RSVPs and adjust headcount, floorplan, etc. accordingly.
• Assist with speaker management, including logistics coordination for prep calls and materials ahead of an event.
• Oversee on-site event operations, including creating staffing plans, producing event materials and load-in and out schedules.
• Maintain working knowledge of happenings in the industry as well as up-to-date information on event venues, vendors, trends, etc.
• Create and deliver event registration reports and feedback to consistently assess and implement opportunities for improvement. 
• Expected domestic travel: 15% of the time.

Qualifications

Required Skills and Experience:

• Bachelor's Degree and 2 years experience (or commensurate experience).

• At least 2 years as an events coordinator or in a similar role producing small and medium-sized in-person and virtual events (up to 300 participants). 

• Strong project management skills and ability to prioritize, multitask and manage multiple projects simultaneously. 

• Able to confidently brief and build genuine relationships with senior leaders in technology and government. 

• Exudes hospitality and inspires collaboration to deliver a seamless event. 

• Must be detail-oriented and organized. 

• Strong communication skills, both verbal and written. 

• Analytical perspective to compare results and make recommendations to adjust event and campaign elements. 

• Resourceful, self-starter. 

• Creative problem solver in a fast-paced environment. 

• Comfortable using social media personally and/or professionally (ex. Facebook, LinkedIn, Instagram and X). 

• Proficient in Microsoft Office Suite and SharePoint. 

• Familiar with Eventbrite, WordPress, Monday/Trello, and Marketo.

Company Overview

GovCIO is a team of transformers--people who are passionate about transforming government IT. Every day, we make a positive impact by delivering innovative IT services and solutions that improve how government agencies operate and serve our citizens.But we can't do it alone. We need great people to help us do great things - for our customers, our culture, and our ability to attract other great people. We are changing the face of government IT and building a workforce that fuels this mission. Are you ready to be a transformer?We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, disability, or status as a protected veteran. EOE, including disability/vets.

Posted Pay Range

The posted pay range, if referenced, reflects the range expected for this position at the commencement of employment, however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, education, experience, and internal equity. The total compensation package for this position may also include other compensation elements, to be discussed during the hiring process. If hired, employee will be in an “at-will position” and the GovCIO reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, GovCIO or individual department/team performance, and market factors.

Posted Salary Range