Job Profile

The Operations and Safety Coordinator is a part-time role that supports Flight Operations Leadership with all administrative functions and performs a variety of clerical duties related to the Company's safey programs. 

Your Responsibilities

Flight Operations Coordination

• Supports Flight Operations Management
• Managing schedules and calendars, including meetings, appointments, and events coordinate and communicate changes of times and/or venues as necessary.
• Supports and monitors strategic initiatives/proposals involving flight operations and key departments.
• Prepares and edits correspondence, communications, presentations and other documents
• Coordinates travel arrangements as needed
• Assists with managing and archiving of Flight Operations email inbox
• Coordinates and schedules department and team meetings including preparation of documents and agenda.
• Manages Flight Crew Expense Reports
• Audits, analyzes and categorizes flight crew expense reports and ensures compliance with expense policies
• Monitors expenses for duplicates, changes in trends or expense norms
• Notifies department manager of any issues and corrective actions taken with expense reports
• Creates, maintains and execute expense policy training for new hires.
• Supports bi-weekly payroll process:
• Ensures correct payment for TDY, Per Diem or other supplemental payment for Company Business, & Training
• Reconcile vacation and sick time taken and ensure proper reporting through ADP.
• Add any additional pay activities per DO and ADO.
• Revises and assists with creation of Company manuals, forms, charts and policies
• Conducts research, assemble and analyze data to prepare reports and documents
• Assists with onboarding and offboarding of Flight Operations personnel
• Manages Known Crewmember Program
• Reviews NATA reports and maintains compliance with each phase of KCM badge program for qualified crewmembers
• Performs yearly audit of KCM program per TSA requirements
• Creates, maintains and conducts KCM program training for new hire pilots
• Participates in Flight Crew recruiting activities
• Assists with planning and organizing company events
• At all times exhibit a high level of integrity.
• Embody the values of the Air Shuttle culture and standard of service to help create and maintain a positive work environment & successful operation

Supports maintenance, development, planning and continuous improvement of GMJ Air Shuttle's safety program.

• Collects, prepares, and processes submitted safety reports and data for Flight Operations
• Conduct employee outreach and drive safety promotion initiatives.
• Compiles and analyzes statistical data and identifying adverse trends.
• Support the Safety Manager in processing incoming reports

Performs other duties as needed

Required Skills, Qualifications, and Experience

Required education and experience

• Education requirements:
  • • High school diploma or equivalent required.
    • Preferred further education in safety, aviation, quality assurance, data analysis, and/or management fields.
• Work Experience Preferred:
  • 2 years working in safety or administration
• Technical and Soft Skills:
• Capable of working accurately and independently with minimal supervision.
• High degree of integrity and fairness
• Ability to maintain a high-level of confidentiality
• High customer service orientation with cross cultural and cross functional understanding.
• Demonstrated skills in professionalism, diplomacy, and tact
• Strong analytical skills with the ability to identify trends.
• Ability to analyze complex situations, problem solve and successfully time management.
• Excellent written and verbal communication skills
• Proficient with PC and Microsoft Office and ability to learn new programs quickly.
• Experience with WebManuals is beneficial but not required. 

Work authorization/security clearance requirements

GMJ Air Shuttle LLC is a drug-free workplace. All offers of employment are contingent upon the completion and passing of the compliance process.

Affirmative Action/EEO statement

GMJ Air Shuttle LLC is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

The salary range for this position is $20.00-$28.00per hour DOE. 

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.