Description

About Hyundai GLOVIS America Inc.

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

Summary

The Administrator - VPC Operations Support, provides direct support to the Sr. National Manager - VPC Operations and coordinates and oversees all projects assigned and undertaken by the VPC Operations Support Group. This position coordinates with internal and external groups to assure that projects are managed effectively and efficiently while maintaining cost controls and ensuring maximum returns on investment of financial and human capital.

Responsibilities

• Primary
  • Project Coordination: Assist in the planning, execution, and closing of projects by coordinating tasks, schedules, and resources
  • Documentation: Maintain and update project documentation, including project plans, timelines, and status reports
    • Ensure that stakeholders are informed and updated and all documentation is readily available
  • Communication: Facilitate clear communication among team members, stakeholders, and external partners
    • Be the go-to person for project-related inquiries
  • Scheduling: Schedule and organize project meetings, prepare agendas, and take meticulous meeting minutes
    • Ensure that actions and decisions are documented and followed up on
  • Resource Management: Keep an eye on resource allocation, ensuring that teams have the tools and support they need to meet project objectives efficiently
  • Risk Management: Identify potential risks and issues early on and work with the project team to develop strategies for mitigation
  • Budget Tracking: Collaborate with finance to monitor project budgets, expenses, and financial reporting
    • Ensure projects stay on track financially
  • Quality Control: Uphold quality standards by assisting in the development and implementation of quality assurance processes
• Secondary
  • Publishing: Create and maintain dashboards utilizing Power BI and other tools to effectively communicate project statuses and milestones
  • Research: Assist with identification of emerging methods and technologies that support project life cycles
• Tertiary
  • Provide training and support to others where appropriate

Compensation

$63,000- $69,000 per year (Subject to Compensation Study Upon Candidate Selection)

Benefits of Working at Hyundai GLOVIS America Inc.

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Paid Vacation, Holidays, and Sick leave
• Pet Insurance
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement*
• 401(k) with Generous Matching
• Referral Bonuses*
• Auto Allowance*
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
• Discretionary Bonuses*
• Tuition Reimbursement*

*Benefits may vary by location. All benefits pursuant to Company policy

Qualifications

Required Skills & Qualifications

• Strong organization, analytical, and problem-solving skills
• Proven ability to multi-task and work with minimal supervision
• Proficient with PC skills: Excel, Word, PowerPoint, Outlook, and database management systems
• Strong interpersonal skills
• Excellent written and verbal communication skills
• Knowledge of project / contract management
• Ability to create and publish reports using PowerBI

Education & Experience

• HS Diploma/GED Required
  • Bachelor's Degree Preferred
• 5 - 8 Years of Direct Experience in Administrative/Project Management Required
• 6 - 9 Years of Direct Experience Required
• 3 Years of Indirect Experience Required
  • 5 Years of Indirect Experience Preferred

Physical Requirements

• Ability to sit in front of a desk and/or in front of the computer for long periods
• Repetitive use of hand/grasping product, writing, and typing
• Lift up to 20lbs
• Carry up to 20lbs
• Stand/walk

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working and Environmental Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment with low-level noise exposure
• Communication with employees and field partners will be primarily conducted via phone and email

The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.