Description

About Hyundai GLOVIS America Inc.

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

Summary

The Administrator - National General Affairs position oversees travel policy compliance by reviewing requests, arranging travel, and ensuring reimbursement adherence. It also manages K-SOX compliance through accurate purchase request reviews and invoice spot checks, reporting non-compliances monthly. Additionally, it supports coordinators with setup tasks, handles purchasing for multiple locations, and manages various administrative tasks like invoicing, system implementation, and portal management, including credit card reconciliation.

Responsibilities

• Primary
  • Travel Policy and Procedure
    • Review Purchase Request submission for accuracy
    • Spot check invoices being processed
    • Report monthly reports on non-compliances for each location
  • K-SOX Compliance
    • Review Purchase Request submission for accuracy
    • Spot check invoices being processed
    • Report monthly reports on non-compliances for each location
  • Support coordinators with setting up
    • Housing (lease/utility), Bank account, SSN,Driver License, others (Cellphone, HMA lease order, Bus. Card etc.)
  • Purchasing for San Diego, Otay, Arizona, Tampa, Tacoma, Brunswick, National City, Portland, Oakland
  • Process Invoices
    • Housing
    • HMA
• Secondary
  • Business gift purchase and manage inventories for executive team
  • New System Implementation
  • Manage corporate golf club accounts and monthly reconcile
    • Booking and reconciliation
  • Portal Management
  • New Hire login, update approval matrix, update term accounts
  • Credit Card Reconciliation
• Tertiary
  • Business gift purchase and manage inventories for executive team
  • New System Implementation
  • Manage corporate golf club accounts and monthly reconcile
    • Booking and reconciliation
  • Portal Management
    • New Hire login, update approval matrix, update term accounts
  • Credit Card Reconciliation

Compensation Range

$68,000- $74,000 per year (Subject to Compensation Study Upon Candidate Selection)

Benefits of Working at Hyundai GLOVIS America Inc.

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Paid Vacation, Holidays, and Sick leave
• Pet Insurance
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement*
• 401(k) withGenerous Matching
• Referral Bonuses*
• Auto Allowance*
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
• Discretionary Bonuses*
• Tuition Reimbursement*

*Benefits may vary by location. All benefits pursuant to Company policy

Qualifications

Skills & Qualifications

• Proficient knowledge of MS Excel, Word, PowerPoint, and Outlook Required
• Detail oriented with ability to work in deadline-driven environment Required
• Interpersonal skills required in order to work with multiple departments Required
• Communication Skills: Clear and effective communication is essential in conveying information, instructions, and updates to various team members Required
• Organizational Skills: ability to prioritize tasks and maintain order Required
• Multitasking: General affairs personnel often have to juggle multiple tasks simultaneously, being able to switch between tasks efficiently is important Required
• Adaptability: Organizations and tasks can change quickly. Being adaptable allows general affairs staff to handle unexpected situations and changes effectively Required

Education & Experience

• Associates Degree Required
  • Bachelor's Degree Preferred
• 5 - 8 Years of Direct Experience Required
  • 6 - 9 Years of Direct Experience Preferred
• 2 Years of Indirect Experience Required
  • 4 Years of Indirect Experience Preferred

Physical Requirements

• Ability to sit in front of a desk and/or in front of the computer for long periods
• Repetitive use of hand/grasping product, writing, and typing
• Lift up to 10lbs.
• Carry up to 10lbs.
• Stand/walk

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working and Environmental Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment with low-level noise exposure
• This position is located in the Irvine, CA office
• Communication with employees and field partners will be primarily conducted via phone and email

The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.