Technical Requirements:

• Provides support for various procurement and administrative tasks.
• Coordinate meetings, workshops and courses for staff; schedule conference rooms.
• Acts as point of contact with management and administrative, budget and property management staff.
• Organize, coordinate and administer the administrative components of the assigned servicing area; collaborate with program officials and administrative offices.
• Provides guidance to staff on Federal guidelines and procedures.
• Work as a liaison with other administrative groups to facilitate meeting organizational goals for a variety of high-level programs.
• Develops, maintains and updates documentation, databases and spreadsheets for personnel, budget and travel actions.
• Develop, maintain and update spreadsheets for personnel and budget actions; coordinate actions; ensure that deadlines are met; provide follow through.
• Prepares inventory and purchase requests and assists with property management.
• Enter requests for office supplies using POTS.
• Coordinates with management on special projects.
• Perform a variety of complex, specialized support tasks on an ongoing and ad hoc basis; manage special projects, draft letters and reports, prepare/edit presentations, develop meeting agendas and create and update spreadsheets and databases.
• Researchers and proposes new administrative procedures.
• Design and coordinate systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities.
• Independently facilitate and coordinate all aspects of calendars, ethics approvals, purchase request processing, logistics, correspondence, and special projects in the Office of the Division Director.
• Handle all aspects of travel planning and processing for domestic, international, sponsored, and local travel, including scheduling, reimbursements, vouchers, and last-minute changes.
• Schedule and provide logistical support for meetings, retreats, videoconferencing support; arrange travel, lodging, logistics, and interview schedule for candidates for new positions.
• Plan agendas and arrange all logistics for meetings with Division senior leadership and scientific staff.
• Prepare executive briefing documents, as requested by Division senior leadership.
• Proactively engage in long-term strategic planning for future needs in support of Division leadership.
• Coordinate time, space, and financial resources of the Division.
• Facilitate orientation and on-boarding of new Division staff; initiate training of new administrative staff in systems and processes.\
• Communicate directly and effectively with the leadership, Program Officers and Senior NIH NIMH officials, including the NIMH Office of the Director.

Qualifications:

• Bachelor's degree in a related field with ten(10) years of experience
• MS Office Skills

Global Solutions Network, Inc. (GSN) is an Equal Employment Opportunity (EEO) employer. It is the policy of the GSN to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected US veteran or disabled status, or genetic information.