Accounting Clerk / Office Manager – Glenmark Holding LLC

Morgantown, WV’s leading commercial real estate firm is seeking a talented Accounting Assistant / Office Manager to join its dynamic team. The firm is a proven performer in the areas of commercial real estate development, leasing, property management, consulting, and brokerage services. A strong reputation of integrity and client satisfaction is required. See www.glenmarkholding.com.

Possible Job Duties - Accounting:

• - Accounts receivable/payable processing.
• - Assist with bank, credit card, invoice, and other financial reconciliations.
• - Verify receipts and deposits.
• - Prepare and maintain certain accounting records.
• - Maintain Excel spreadsheets.
• - Assist with budget tracking.
• - Perform clerical work and interoffice support.
• - Maintain and promote excellent vendor relations.
• - Assemble, sort, and tabulate data.
• - Verify claims, processing orders, expense reports, and deposit slips.
• - Prepare bank deposits.
• - Maintain digital and physical financial records.
• - Support accounting team.
• - Other duties as assigned.

Possible Job Duties - Office Management:

• - Provide exceptional customer service.
• - Greet visitors, answer/forward/return phone calls, coordinate/setup meetings, and perform general office management duties, in a pleasant and professional manner, while always treating people with respect and offering prompt service.
• - Provide front-line IT services to include troubleshooting, basic training and computer system setup, and accessing the IT helpdesk as needed to resolve problems in an organized and efficient manner.
• - Manage company’s IT and phone system vendors, work orders, equipment, processes, message-on-hold and call waiting functions.
• - Assist with residential tenant background/credit checks.
• - Support leasing and property management team.
• - Coordinate travel/accommodations for executive staff.
• - Assist executive staff with scheduling/maintaining calendars.
• - Manage wellness program and plan events, challenges, etc.
• - Plan and decorate office for Christmas and other holidays; manage/send Christmas cards.
• - Plan/coordinate in- and out-of-office events.
• - Manage company’s commercial cleaning service vendor’s tasks and responsibilities.
• - Ensure that the office area is clean, organized, and professional in appearance; occasional cleaning.
• - Obtain quotes/proposals, supervise, and schedule third-party vendor work and performance related to administrative office functions.
• - Purchase, maintain, organize, and stock office inventory of materials, supplies, equipment, etc.
• - Ensure office supplies are available and office equipment is functional.
• - Provide general administrative and clerical support, including but not limited to organization, filing, printing, scanning, copying, faxing, binding, and mailing of physical and digital documents.
• - Open, sort, and distribute incoming/outgoing correspondence.
• - Maintain contact databases.
• - Assess administrative needs and procedures and make recommendations as necessary.
• - Attend to company errands at post office, banks, supply stores, etc.
• - Assist in resolving administrative-related challenges.
• - Draft news posts for company’s website and social media.

Qualifications:

• - Ability to remain focused and work independently and part of a team in a fast paced environment;
• - GAAP and bookkeeping procedure understanding preferred;
• - Good math skills;
• - Effective oral and written communication skills;
• - Analytical skills;
• - Professionalism and confidentiality;
• - Highly organized & detail oriented;
• - Resourcefulness;
• - Proficiency in Excel, Microsoft Office, Microsoft 365 and accounting software;
• - Knowledge of basic IT services (computer, printer/copier, phone, and online videoconferencing systems) and ability to troubleshoot issues, resolve problems, and manage work orders with vendors;
• - Willingness to perform outside-the-box tasks;
• - Ability to balance multiple priorities;
• - Valid driver’s license and safe driving record;
• - No criminal background; &
• - Ability to handle sensitive, confidential informationReliability, efficiency, and resourcefulness.

Professional Expectations:

• - High ethical standards (at all times during and after work hours);
• - Hard working and outgoing personality;
• - Positive attitude & work ethic;
• Ability to multi-task, organize, and prioritize without missing deadlines or sacrificing attention to detail;
• Flexibility to change priorities, as directed executive team;
• Protection of privacy is expected in the handling of confidential and/or financial information;
• High competency level of computer and software skills compatible with job responsibilities;
• Fit into the firm's established culture;
• Maintain good public relations, build rapport, and effectively communicate with employees, clients, tenants, vendors, and others respectfully;
• Professional and grammatically precise oral, visual, written, and digital communication;
• Keep a safe, clean, and organized work space;
• Maintain respectful/professional appearance and conduct; and
• Respect Glenmark’s quality reputation by being committed to uncompromised integrity, quality, hard work, and customer service.

Physical Demands:

• This position requires a moderate level of physical activity inside an office environment;
• Ability to reach above and below shoulders in all directions;
• Ability to bend, pull, push, twist, squat, and kneel;
• Ability to climb stairs and ladders;
• Manual dexterity to operate all necessary equipment;
• Ability to continuously sit, stand, and walk frequently;
• Ability to see, hear, read, and speak clearly and distinctly in applicable environments; &
• Computer, tablet, camera, conference phone, video chat, and smart-phone skills.

Competitive compensation, benefits, and quality of professional work life offered.

Job Type: Full-time

Required Education: Bachelor's

Required Experience: Bookkeeping or Accounting

To apply in confidence, please forward your resume and cover letter.

Job Type: Full-time

Pay: $40,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Education:

• Bachelor's (Required)

Experience:

• Microsoft Office: 1 year (Required)
• Microsoft Excel: 1 year (Required)
• Bookkeeping: 1 year (Required)
• Accounting: 1 year (Preferred)
• Accounting software: 1 year (Preferred)
• Office management: 1 year (Required)

Work Location: In person