Overview

Are you looking for a highly rewarding opportunity that provides extensive career growth opportunity? Gilbane is seeking a Project Support Assistant to oversee all aspects of the document control and administration of the office. The Project Technical Support Assistant in Document Control provides overall high-quality administrative assistance to the Document Control Team. This role will sit primarily in the office. 

Who are we?

As a Top-10 ENR Contractor, Gilbane is a family-owned business with 45 offices that has been shaping communities since 1870. Consistently recognized as one of the most reputable construction management firms in the country, Gilbane is committed to delivering projects safely and on-time. You will have the opportunity to build schools, labs, hospitals, corporate offices, sports arenas and more! 

We are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Who are you? 

You are someone who acts inclusively, showing empathy and treating others with respect and dignity in order to uphold Gilbane’s core value of Caring and “People First” workplace culture. You seek to listen in order to understand and can convey information clearly. You’re a strong problem solver who can identify, prioritize, and implement alternatives for solutions, and you demonstrate adaptability by collaborating with others and supporting team members to achieve excellence. A self-starter who shows passion, commitment, and ownership all while delivering on business outcomes and driving results. You’re someone who identifies opportunities for new and improved ways of doing things that result in value-add solutions.

Your core values match Gilbane’s: Integrity, Caring, Teamwork, Toughmindedness, Dedication to Excellence, Discipline, Loyalty, and Entrepreneurship.

What’s in it for you?  

Gilbane offers employees multi-dimensional training opportunities through a number of resources. While managing your responsibilities to projects, you will be able to enroll in trainings through our award-winning Gilbane University to build leadership and technical skills. In addition, you would work with an experienced team which provides you with the opportunity to learn new industry skills every day. You will protect and promote the interests of both Gilbane and the client in all matters as well as demonstrating the personal characteristics of a developing leader. 

Responsibilities

• Provide overall administrative support to the Document Control team.
• Assist the project team in the maintenance of construction management documentation.
• Attend and document Client and Staff Meetings.
• Maintain confidentiality regarding sensitive documentation.
• Maintain updated records of all approved documents and drawings.
• Maintain documents under safe custody without any damage or deterioration while maintaining traceability.
• Assist Turnover Team- audit completed binders, electronic files, and securely store documents. 
• Assist project team in tracking and managing different versions of documents.
• Implementation and maintenance of project filing system.
• Ensure that all documentation meets formal requirements and adheres to necessary standard.

Qualifications

EXPERIENCE/EDUCATION

• High School Diploma required; Associate’s/Bachelor’s Degree Preferred.
• Requires 3 years of experience in the field or related area.
• Or equivalent combination of education and experience

KNOWLEDGE, SKILLS & ABILITIES

• 3 years experience as an administrative support professional
• Document control experince 
• Some knowledge of commercial/institutional construction projects
• Knowledge of Procore is a plus
• Excellent capabilities in Microsoft Excel and Word are required
• Strong Technical and communication skills are critical

Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing/401k plan. We invest in our employees’ education and have built Gilbane University into a top training organization in the construction industry. Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

Gilbane is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status.

Note to Recruiters, Placement Agencies, and Similar Organizations: Gilbane does not accept unsolicited resumes from agencies. Please do not forward unsolicited agency resumes to our jobs alias, website, or to any Gilbane employee. Gilbane will not pay fees to any third party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Gilbane and will be processed accordingly.