GeoVera is seeking an Accounts Payable Specialist in our Fairfield, CA office. This has the option to be a hybrid position (3 days in-office, optional 2 days working from home) after initial training period.

Summary

Under general supervision, perform various relatively complex administrative, clerical, and accounting duties, including data entry, cash disbursement, record keeping, and reconciliation of various accounts in a timely manner. Responsibilities may include the preparation of Form 1099 and use tax filing, including determining filing requirements and coordinating with the third-party service provider to meet required deadlines. Work is performed in accordance with well-established procedures and precedents, but incumbents must set priorities, organize their work, and may occasionally deviate from established practice. This position may perform duties in one or more of the following areas – accounts payable, treasury, and support financial reporting and audits.

Essential Functions

• Ensure bills are paid timely and accurately while adhering to established procedures.
• Review and process invoices for appropriate documentation, assist with determining proper account coding, obtain approval from department managers, process transactions, and input data following standard procedures into the Company's accounting and banking systems.
• Verify coding approval, invoice approval authority limit, and payment approval before it is processed into accounting systems.
• Process checks in the Company's accounting system and EFTs in the Company's banking system, within established deadlines. Match the payments with the payment proposal package.
• Verify the accuracy of data and generate standardized reports.
• Interpret less complex accounting information and investigate accounts payable issues, including researching and resolving discrepancies.
• Responsible for identifying administrative accounting problems within the immediate work area and recommending solutions.
• Examine, verify, and correct accounting transactions by reviewing standard reports and reconciling accounts or information.
• Develop and maintain strong working relationships and communication networks with department managers and vendors. Directly interface with internal customers and external vendors to provide or obtain information regarding accounting transactions and processes and perform follow-up activities as needed.
• Maintain, update, and monitor files, records, and logs.
• Assist with developing and maintaining procedures and processes related to administrative functions for the department.
• Prepare various reconciliation and informational worksheets for accountants and management.
• Collect, organize, and provide supporting documents to auditors and examiners.
• Provide complex administrative support to the department and other areas within the organization.
• Adhere to internal controls implemented by the Company.
• Perform other related duties and special projects as assigned or requested.

Minimum Requirements

Education, training, and experience:

• Bachelors, Associates Degree, and/or equivalent combination of High School Diploma/GED, training, and work experience.
• A minimum of 5 years of accounts payable experience.

Knowledge, skills, and abilities:

• Strong mathematics and analytical aptitude.
• Demonstrated organizational skills, attention to detail, and ability to manage multiple and changing priorities in a fast-paced working environment.
• Self-starter and bring a strong work ethic to all tasks.
• Proven knowledge of accounts payable.
• Strong computer skills and advanced Adobe Acrobat and Microsoft Office Word and Excel experience, including sorting/grouping and PivotTables.
• Proven knowledge and experience of Form 1099 filing.
• Account reconciliation experience.
• Excellent verbal, written, and listening skills.
• Team player willing to work in an environment where individual initiative and accountability are required.
• Ability to handle multiple tasks with accuracy, prioritize effectively, and meet deadlines.
• Works well with management and co-workers.

California Residents:

The base pay range for this role at the time of posting is estimated to be Min: $45,114 - Max: $75,190. We target the midpoint of the range; however, all compensation offers will be determined by various factors such as work location, education, experience, knowledge, and skills.

NOTE: Job descriptions are not intended to be exhaustive lists of all responsibilities, skills, efforts, or working conditions associated with a job but are intended to accurately reflect principal job elements. The terms "GeoVera Holdings" or the "Company" as used in this job description may refer to GeoVera Holdings, Inc.