Overview

General Dynamics Ordnance and Tactical Systems (GD-OTS), a premier provider to the US Department of Defense and allied nations, is seeking an Senior Executive Administrative Services Partner to join our Healdsburg, California team. This role offers administrative support to the location leadership and overall team.

We are committed to supporting the mission of the warfighter. Our products can be found with every U.S. military branch and with our allies around the world. Given the nature of our work and our organization’s ethos, we value trust, honesty, alignment, and transparency.

Whether you’re just starting out on your career journey or are an experienced professional, we offer a comprehensive total rewards package that includes healthcare, wellness, retirement, and work/life benefits including a hybrid work option, career development and recognition programs.

*We are on a 9/80 schedule (9 hour days Monday - Thursday, alternating Fridays off, opposite Fridays 8 hour days). This role will start out as a temporary position with the option of going regular full-time in 90 days.

Major Position Responsibilities

• Impacts the quality, timeliness and effectiveness of the team; uses discretion to modify work practices and processes to achieve results or improve efficiency
• Completes work with a limited degree of supervision
• Manages calendars and independently schedules appointments
• Screens incoming calls and correspondence and responds independently a majority of the time
• Prepares memorandums outlining and explaining administrative procedures and policies to supervisory workers, and monitors compliance
• Arranges complex programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget
• Directs complex and confidential preparation of records such as agenda, notices, minutes, and resolutions for department meetings
• Takes and transcribes dictation; composes and prepares confidential correspondence, reports, and other complex, statistical and technical documents
• Creates and maintains complex and confidential databases and spreadsheet files
• Arranges complex and detailed travel plans and itineraries
• Books travel arrangements; compiles documents for travel related meetings
• Completes daily, weekly, monthly tasks, reports and projects
• Prepares and processing expense reports for reimbursement for various staff members
• Catering meeting meals to include morning, afternoon, and evening reservations when requested
• Maintains office supplies and kitchen/break room supplies in building location
• Distributes mail
• Additional tasks as directed by local leadership staff

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Basic Qualifications

• Bachelor’s degree or equivalent
• 5 - 8 plus year’s related administrative experience
• Able to work in fast paced, flexible environment
• Self-starter with foresight to complete tasks
• Good communication skills (verbal and written)
• Customer Service – able to deal with various levels of staff and personalities
• Ability to maintain confidentiality
• Multi-tasking and Prioritization
• MS Office proficiency – Intermediate/Advanced with Word, Excel, Power Point

Pay Range (USD)

$45,150.00 - $83,850.00 annually

Additional Compensation

Hired applicant may be eligible to participate in the Company’s Gain Sharing Program.

Benefits

Employees are eligible for medical, dental, vision, short and long-term disability, and basic life insurance as well as pre-tax spending accounts. Employees are also able to enroll in the company's 401k plan and are eligible for the Non-Contributory Retirement Contribution. In addition to the benefits discussed above, the company offers the following voluntary benefits: Critical Illness Insurance, Accident Insurance, Identify Theft Protection, Enhanced Legal Services, Auto and Home Insurance, Pet Insurance, Commuter Benefits, Hospital Indemnity Insurance, Educational Assistance.

PTO, Holiday, and Family Leave

Employees will receive 11 paid holidays and 120 hours of PTO annually and up to 3 weeks paid family leave.