Job Description :

Discover a career that is challenging, impactful, and mission-critical. Join our team as an Admin Assistant IV and make an impact on our customer.

While you help us advance the mission, we’ll help advance your career.

HOW AN ADMINISTRATIVE ASSISTANT IV WILL MAKE AN IMPACT :

Working in a discreet environment handling sensitive and personal information daily

Completing transactional duties with special attention to detail, being organized, and multi-tasking

Handling and receiving incoming and outgoing correspondence

As an Administrative Assistant IV, your day-to-day responsibilities will include :

The Administrative Assistant (AA) will be part of a thirteen officer support staff, and will have daily interactions, or be engaged with other team members

The department is looking for an energetic, customer service and detailed oriented officer to provide support, and be the focal point for the front office

The AA will interact with all levels within the division, to include external customers from other IC organizations

The AA will be the conduit between the front office, its mission partners, and the internal support team

The AA will be expected to work independently on tasks assigned by the sponsor department front office principals and act as the front office manager

The AA will also provide support for courses being given, supporting course administrators

The AA must possess strong customer service skills, as well as verbal and written communication skills

The AA should have an intermediate level of proficiency with the Microsoft Office Suite of products (Outlook, Word, PowerPoint) as well as the Sponsor Travel System, Sponsor Voucher System and Sponsor Access tracking system

It is preferable that the AA possess a minimum of 1 year of experience as a AA Level IV or the equivalent as a senior level front office administrator

The AA is expected to be the point of contact for the office and to relay any messages to the office based on defined priorities from the front officer executive staff

The AA will greet any visitors to the office and answer general questions brought to them by other office personnel

The AA will serve as the focal point for all front office administrative actions

They will also respond to counterparts and mission partners. The AA is expected to be the main point of contact for the office and is responsible for relaying any messages or disseminating any concerns throughout the office based on the defined priorities set by the management of the three senior officers

The AA will maintain an awareness of internal structural levels and hierarchy within the organization by being cognizant of internal and external interrelationships, styles, and methods of operation

The AA greets visitors of all levels for the three senior officers and escorts visitors as needed

The AA will be responsible for maintaining and managing the schedules of three senior officers, which requires close coordination and attention to detail

The AA will be asked to make critical, and at times, last minute changes to resolve schedule conflicts and ensure that all parties involved are updated

The AA must be fully cognitive of the criticality, sensitivity, and confidentiality of the issues they are made aware of during daily interactions, and resolve conflicts with discretion, forethought and tactfulness

The AA is responsible for answering the phone, greeting and directing any walk-in traffic to the office, and answering general queries by other personnel

The AA will ensure all communications with principals and customers is executed in a courteous and professional manner

WHAT YOU'LL NEED TO SUCCEED :

The position requires an active TS / SCI with Polygraph clearance

HS Diploma and 7 years of relevant experience or equivalent combination of education and experience

Work hours are 8 : 00am -4 : 30pm (1 hour lunch) and the work schedule can be discussed with selected candidate

Proficient Word, Excel, Outlook, PowerPoint

Able to perform duties with minimal supervision and some team interaction

This position is on customer site

GDIT IS YOUR PLACE :

401K with company match

Comprehensive health and wellness packages

Internal mobility team dedicated to helping you own your career

Professional growth opportunities including paid education and certifications

Cutting-edge technology you can learn from

Rest and recharge with paid vacation and holidays

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The likely salary range for this position is $101,566 - $123,625. This is not, however, a guarantee of compensation or salary.

Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Scheduled Weekly Hours :

Travel Required : 10-25%

10-25%

T elecommuting Options :

Onsite

Work Location : USA VA Vienna

USA VA Vienna

Last updated : 2024-05-12