Description

POSITION SUMMARY

This position performs key support and administrative duties for the Executive Vice President and CFO (EVP & CFO), other executives and the Finance Department. This role requires the ability to exercise sound and independent judgement with respect to matters of significance. This role requires a strong business acumen and professionalism. This role supports the Executive Vice President/ Chief Financial Officer, the Executive Team, Finance Department and other Management.

ESSENTIAL RESPONSIBILITIES

• Completes a broad variety of administrative tasks including: Managing deadlines on behalf of the EVP & CFO as well as other executives and the Finance Department, managing an active calendar of appointments, completing expense reports, coordinating the activities of the Finance Department, composing and preparing confidential correspondence, agendas, benefits administration and other administrative tasks as assigned.
• Develops presentations, diagrams, or other materials as assigned by the EVP & CFO and/or the executive team.
• Works with Finance Department Members and Residential Program Administration on benefits administration for OPWDD and OMH program participants.
• Oversees and collaborates with Residential Department on the utility accounts, especially for cable, WiFi, telephone, natural gas, oil, and electric. Manages the main accounts for each utility and ensures that new service as well as cancellations are completed on a timely basis.
• Collaborates with Facilities Maintenance as well as Accounts Payable on large project bidding as well as day to day operations.
• Secure all insurance certifications to include liability, disability and worker’s compensation for vendors, contracts and as requested.
• Inventory and order office and program supplies for the Finance Department.
• Review rent reports to ensure correct amounts for following month’s rent payments working closely with other Finance Department team members.
• Assist in the preparation and implementation of the strategic plan.
• Acts as a back up to the Executive Assistant & Foundation Manager.
• Other duties as assigned.

Qualifications

REQUIRED QUALIFICATIONS

Education:

• Associates Degree

Experience:

Three years’ experience as an Executive Assistant or four years of office management experience. 

Two years financial office experience.

Licenses / Certifications:

• N/A

PREFERRED QUALIFICATIONS

• Five years’ experience as an Executive Assistant preferred.
• Managerial/Supervisory experience highly preferred.

REQUIRED SKILLS

• Must have a strong working knowledge of Microsoft Office Suite
• Must be able to manage multiple priorities
• Professionalism and ability to handle confidential information with integrity

WORKING CONDITIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Requests for reasonable accommodation will be reviewed per ADA standards.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; under hand to finger, handle, or feel; and reach with hands and arms. This position may require the employee to bend, kneel, stoop, crouch, crawl, or climb.

REGULATORY CLEARANCES REQUIRED:

• Favorable result from all state, federal and agency mandated background checks.

We are an EEO/AA employer M/F/D/V/SO employer