Established as a permanent office in 1876, the Architect is provided permanent authority for the care and maintenance of the United States Capitol based on Section 1811 of Title 2 of the United States Code. The Architect is responsible for the maintenance, operation, development and preservation of 17.4 million square feet of buildings and more than 570 acres of land throughout Capitol Hill. This includes the U.S. Capitol, House and Senate office buildings, the U.S. Capitol Visitor Center, the Library of Congress, and the Supreme Court of the United States, the U.S. Botanic Garden, the Capitol Power Plant, and other facilities. The Architect also provides professional expertise with regard to the preservation of architectural and artistic elements entrusted to his care and provides recommendations concerning design, construction and maintenance of the facilities and grounds.

The Office of the Chief Security Officer is responsible for the maintenance, care and operation of buildings, grounds and security enhancements in support of the United States Capitol Police (USCP). The OCSO jurisdiction facilities include the USCP Headquarters (USCP HQ); Offsite facilities; Perimeter Security Kiosks; Canine (K-9) Facility; Chemical/Explosive Storage Facility; Interim Offsite Delivery Facility (IODF); Vehicle Maintenance/Hazardous Device Unit Facility (67K); Courier Acceptance Site; and leased space within the Fairchild Building, Verizon Building and the Government Printing Office (GPO).

Position Objective:

The Architect of the Capitol (AOC) Office of the Chief Security Officer (OCSO) has a requirement for a Project Manager (PM) for classified and sensitive security projects. The support will be performed primarily through monitoring, coordinating, tracking, documenting, notification and providing recommendations of issues and concerns related to the assigned projects. This position will include supporting project activities such as providing access to sensitive areas that require an additional level of oversight and controls, verifying work and attending project related meetings. These activities may occur on weekends, holidays, and extended evening hours.

Duties and Responsibilities:

The PM will serve as the focal point for the assigned projects’ communications, notifications, status, analysis, and project expertise. The PM shall have prior to award of this task order been granted and shall maintain at minimum a Top Secret clearance (TS/SCI preferred) throughout the life of the task order. The PM shall provide notifications of issues, concerns and recommended resolutions, achievement of milestones to the government customer. The PM will also produce weekly and monthly project status reports as well as produce their own and review and provide comments on additional contractors provided minutes from project meetings.

The PM shall perform the following services for the projects assigned in writing by the government customer.

Subtask 1: Project Notifications

The PM shall provide the following services:

• Identify project related issues or concerns effecting schedule, cost, client impact, quality, security, public or safety. When an issue and/or concern is identified or becomes known, the PM shall notify the government customer via e-mail as soon as possible but no later than twelve (12) hours once issue and/or concern is identified.
• Draft notifications for the government customer to send to the clients and AOC on Legislative and client operational impacts such as power outage, access or noise impact that may disrupt the clients’ operations, as directed by the government customer or at least 72 hours prior to the impact.
• Provide a written notification of potential changes or ambiguities to the contract. These potential changes or ambiguities could be a result from unforeseen conditions, owner/client request, errors in design and government schedule impacts. These notifications shall include the following and be in writing delivered via email within 48 hours from identification of potential change or ambiguities:
  • Potential change to the original scope
  • Impacts to the original contract (estimated cost, schedule, quality, etc.)
  • Recommendation on how to proceed
• Draft notifications for the government customer to send to the clients and AOC prior to contractors accessing spaces or areas that are not public.

Subtask 2: Reports

The PM shall produce the following reports:

• 2.1 Weekly Reports:
  • Weekly project report outlining the following topics:
    • Description of projects compliance with the approved schedule
    • Deviations from the approved schedule shall be highlighted and a short explanation provided if needed.
    • Any issues or concerns with the projects quality, security safety or potential cost impacts and steps taken to address or remediate the issues or concerns.
    • A two (2) week, major impacts and milestones look ahead.
• 2.2. Monthly Briefing:
  • The PM shall provide a summary briefing of issues, resolutions, notifications, and milestones that have occurred during the past month period and a summary of upcoming milestones and notifications planned for the next four weeks.

• 2.3. Project Meetings:
  • The PM shall lead the scheduling of project related meetings with clients, and AOC staff at the guidance from the government customer.
  • The PM shall develop an agenda, sign-in sheets for the meetings and develop supporting documentation for the meetings as requested by the government customer.
  • The PM shall attend all meetings relating to the assigned projects.
  • The PM shall develop meeting minutes and shall review any other meeting minutes created for accuracy and provide to the government customer for review and dissemination. The PM will provide meeting minutes within 24 hours of project related meetings. The minutes shall include attendees, time and date, topics discussed, resolutions to the issues, listing of any unresolved issues, action list identifies topic and who has lead with a deliverable date.
  • The PM shall support the government customer in the development of project presentations, reports and other associated documents needed for project related meetings.
  • The PM shall facilitate and support discussions and meetings with partner agencies, jurisdictions and oversight to support the resolution of issues and support the reaching of decision points.
• 2.4. Project Management:
  • The PM shall be the Subject Matter Expert on the contract and be the initial interface for questions from additional contractors regarding the scope.
  • The PM may convey the government customer’s direction to the project team.
  • For any identified ambiguity or clarifications, the PM will notify the government customer in accordance with subtask 1.

Basic Qualifications:

• Active Top Secret Clearance (TS/SCI preferred)
• Minimum Education Requirements:
  • Bachelor’s degree w/ 12 years of relevant experience; or
  • PhD w/ 8 years of relevant experience; or
  • Master’s degree w/ 10 years of relevant experience; or
  • Associate’s degree w/ 14 years of relevant experience; or
  • No degree w/ 16 years of relevant experience
• Ten (10) or more years of relevant experience as lead project manager on a large project. Large projects are defined as those requiring exceptional planning, coordination and oversight due to the high level of importance or visibility of those projects due to the environment within which they take place. For example, all projects associated with this position will take place at or around the U.S. Capitol complex within sight/sound of high-level government officials and dignitaries.
• Minimum of three (3) years’ experience post certification as a Project Management Professional (PMP).
• Possess at time of task order award and maintain a Top Secret clearance throughout the life of the task order.
• US Citizenship

Minimum Qualifications:

• Excellent active listening and verbal communication skills;
• Strong business writing ability;
• Flexible and adaptable attitude;
• Can conform to shifting priorities, demands, and timelines;
• Ability to elicit cooperation from a wide variety of stakeholders; and
• Ability to discuss technical issues with non-technical, executive-level government officials.

*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job, email us at recruiting@gapsi.com. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.

GAP Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.