Position Objective: Provides principal administrative support in an office, sometimes to one individual but in most cases to the entire office or program division.

Duties and Responsibilities:

• Maintain a close and highly responsive relationship to the day-to-day activities of the office supervisor and staff.
• Work fairly independently receiving a minimum of detailed supervision and guidance.
• Perform various clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office.
• Carry out recurring office procedures independently, and selects the guideline or reference that fits the specific case.
• Receive specific instructions on new assignments and ensure completed work is checked for accuracy.
• Respond to routine telephone requests that have standard answers.
• Refer calls and visitors to appropriate staff.
• Control mail and assure timely staff response, and send form letter
• Maintain recurring internal reports such as time and leave records, office equipment listings, correspondence controls, and training plans.
• As instructed, maintain calendars, make appointments, and arrange for meeting rooms
• Responsible for setting appointments and arrange meeting rooms.
• Review materials prepared for supervisor’s approval for typographical accuracy and proper format.
• Maintain requisition supplies, printing, maintenance or other services.
• Type, take and transcribe dictation, create and maintain office files.

• Reserve and prepare classrooms: organizing training materials (including duplication and/or photocopies, preparing name tents, door signs, etc.), submitting service requests, and assisting in basic logistical arrangements, running reports, and providing general administrative support to students, instructors, and guest speakers.
• Perform data entry on course registration/enrollment, run reports.
• Provide general administrative support to students, instructors, and guest speakers.

Basic Qualifications:

• High School Diploma.
• Two to three years of experience in a related field
• Secret Clearance

Minimum Qualifications:

• Bachelor’s degree highly preferred
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Work experience in an educational or training institute, highly desired
  • Skills or experience relevant to the particular training division, preferred
• Superior organization skills
• Effective oral and written communication skills
• Ability to follow technical direction as delivered by the government technical monitor and/or government staff members
• Ability to interact effectively in a multicultural setting
• Ability to manipulate information in existing databases
• Familiar with or the ability to learn survey research software, databases and reference materials to collect information
• Ability to present yourself professionally in a government environment and to inspire confidence with those with whom you have contact

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job us at recruiting@gapsi.com. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.

GAP Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.

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