The Abbey Arts Administrative Events Coordinator will team up with the Venues Manager and Director of Operations to lead production preparations and timely communications for concerts, rentals & multi-art events we produce or manage. Ensuring our venues, gear and event support systems are organized and good working order is also key to this position.

In consultation with other staff, the Events Coordinator will work to improve overall systems to make things more efficient including building & equipment setup while supporting and learning about the history and unique approach that has enabled Abbey events to be so successful through the years.

The person who fills this role needs a high attention to detail, ability to prioritize and complete tasks without a lot of management, great communication skills and a love of structure and consistency.

Some experience managing staff and volunteers is also important to be able to delegate and keep events moving along in a kind, welcoming and timely manner.

Must have extensive experience with live events, managing events, and working with people in a complex fast paced and sometimes stressful environment (experience with basic sound systems is a plus). Must be assertive, outgoing, kind, polite and welcoming (usually all at the same time) and be able to take constructive feedback while on the job and improve systems and setup on the fly.

Other important experience & skills:

• Attention to detail; professional, friendly & assertive communication style; quick on your feet; good visual memory; reliable; able to multi-task efficiently; heavy lifting typically required (tables, chairs, equipment) up to 50 pounds.
• Good at on the spot problem solving with a limited budget.
• Strong work ethic
• Attention to detail (yes, we said this twice!)
• Enjoys working with people
• “Can do” personality
• Strong problem solving skills (no, really!)
• Thinking quickly on your feet
• Love gaf tape! (But also want to make lasting improvements)
• Ability to Fix-it
• Desire to create beautiful events
• Desire to support the community behind the scenes

This site is so corporate they don't even have a category for less than an 8 hour day!

Well, we believe the times they are a changing. Want to work with a creative nonprofit that doesn't believe in overwork?

And does believe in paid sunshine breaks?

Dream of listening to music and seeing arts on the weekly?

Empowering local artists to rise?

Love a flex schedule and hybrid in-person with some remote work?

Abbey Arts is not your typical nonprofit, nor your typical music venue.

Read on...

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Locations in Fremont, Ballard, UDistrict, South Park, Capitol Hill, Greenlake [March 2024]

Home office is Fremont Abbey Arts Center in upper Fremont

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Other tasks that are part of the job:

- Contracting
- Emailing
- Expand Abbey Arts mission through curating or co-curating your own new and unusual music & arts events at our various venues around Seattle and beyond

Abbey Arts is a growing nonprofit based in Seattle, WA. Before applying we recommend you read about us online and if possible stop by the Abbey to experience a concert or event in real life. This may help you better understand the organizational style and what we are about. We are not your typical arts nonprofit. We’re a growing and ever changing music & arts organization operating in more of a small business style so working here will not likely be equivalent to larger nonprofits or corporations.

Abbey Arts is looking for people with positive energy and a strong worth ethic to help make the world a more creative & connected place. Applicants should love to learn while doing, enjoy tackling creative challenges, thinking quickly, solving problems with limited resources, and helping people of all ages and incomes experience life changing arts & community events.

Sustainable workflow and taking time to rest is also super important here at the Abbey.

All Abbey Staff have the opportunity to contribute to and/or lead select creative projects such as curating a show, helping design a poster or ad, contributing to program development, managing arts & music events, etc.

Qualifications and Skills

Important Qualities:

Organization and follow-through on tasks, efficient, good written & verbal communication (strong distaste for long run on sentences in hiring posts :-), good sense of humor, high attention to detail, very comfortable with google docs & excel, strong interest in making systems more efficient, good customer service skills.

Benefits

• Health insurance stipend to support your healthcare of choice
• Monthly wellness program - for massage, yoga, floats, acupuncture, etc
• Free Tickets for Abbey Arts Concerts and other Seattle Venues (as available)
• Use of Abbey space for off-peak bookings or rehearsals/etc.
• Free entry in most Abbey classes and workshops (as space allows)
• Share of food, snacks, etc.
• Staff vitamins, tea, coffee

Job Types: Full-time, Part-time

Salary: Depends on experience and type of work, but most staff here build and grown their own jobs

Job Types: Full-time, Part-time

Pay: $21.00 - $26.00 per hour

Benefits:

• Employee discount
• Flexible schedule
• Professional development assistance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Night shift
• Weekends as needed

Application Question(s):

• Why are you most interested in this position? What will you uniquely bring to this role at Abbey Arts?

Experience:

• Event Coordination: 3 years (Preferred)
• Administrative: 3 years (Preferred)

Work Location: In person