About Us

Summary

Essential Duties & Responsibilities

• Assist in managing cross-department projects. Ensure tasks are tracked in Asana (the team’s project management tool), handoffs are seamless and deadlines are met.
• Assist with onboarding of new hires. Ensure basic materials are shared, logistical questions answered and access to appropriate work locations is granted in a timely manner.
• Ensure team organizational charts are routinely updated (including roles & responsibilities) and accurate (name spellings, job titles, etc.).
• Coordinate the ordering and return of all marketing equipment. Run CARF (when new employees start, or a change is needed).
• Facilitate PTO process for entire marketing team – seek manager approvals, enter Paid Time Off into Kronos, add PTO schedules to the marketing calendar.
• Run payroll process for part-time employees.
• Drive ordering on ESCA when needed.
• Assist with packaging and shipping as needed.
• Assist with invoicing and PO process. Ensure all invoices are received, tracked and aligned to a correlating PO. Audit monthly and create new orders where needed.
• Ensure the team’s project management tool is continually updated and organized. Pull reporting on project landscape and requests on a routine basis.
• Assist on special projects as needed.

Education & Experience

• Minimum of 5 years of applicable administrative or project management experience.
• Skillful execution of administrative activities, with high attention to detail, organization, and process.
• Experience with the setting up and management of virtual meeting platforms such as Zoom, and conference calls.
• Strong teamwork skills: and a confident ability to offer suggestions and improvements to process and work very collaboratively with others.
• Strong relationship management skills, ability to build a personal network throughout the company.
• Project Coordination experience needed at an intermediate complexity.
• Strong oral and written communication. Ability to communicate clearly and effectively with senior leaders and external partners.
• Previous experience partnering with senior management in a fast paced, innovative environment.
• Strong attention to detail. Highly organized.
• Experience working with/in large administrative teams.
• Working proficiency of Microsoft and Google Suite. Experience using Asana, Salesforce, and Marketo are a plus.

Diversity Commitment