SUMMARY:

The office coordinator will help keep our workplace running efficiently. The office coordinator will provide general administrative support to our team, manage calendars for common spaces, restock supplies, and submit maintenance requests as needed, and other various tasks. The coordinator will also serve as the first point of contact for many of our employees and visitors, greeting office visitors and answering phone and email inquiries. A personable and detail-oriented individual will do well in this role.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Help develop and implement broad training plans suitable for all team members
• Support teams on booking travel, as requested
• Keep all office supplies stocked and office equipment in working order
• Create and implement office processes designed to maximize efficiency

• Greet office visitors and callers, making them feel welcome and comfortable, answering any questions, and transferring callers to the appropriate lines
• Submit work orders for any repairs or maintenance required for equipment or the office space
• Ability to support in recruiting future employees, including attending various recruiting events

• Updates job knowledge by participating in conferences and educational opportunities.
• Support in the development of long-term strategies and key initiatives to promote and achieve a culture of excellence and employee engagement (including company events) 
• Including other various task that may be requested in support of Director of OD|HR|Compliance and other leaders in the organization.

EDUCATION AND/OR EXPERIENCE

• Minimum of a High School Diploma, or equivalent; 2 years of directly related experience.
• Strong organizational skills, including the ability to manage multiple schedules and calendars
• Ability to prioritize tasks according to urgency and meet tight deadlines
• Strong interpersonal skills, both in person and over the phone
• Ability to comfortably multitask and shift gears throughout the workday

PERFORMANCE ATTRIBUTES & COMPETENCIES:

Leadership

• Vision & Strategic Thinking: Clear vision for the possible…thinks ahead about outcomes.
• Energy: Exhibits strong desire to achieve success.
• Problem-Solver: Objectively and logically recognizes and solves problems.

Interpersonal & Teamwork

• Team Player: Reaches out to overcome walls; overcomes "we-they" relationships; approachable and earns respect for focus on "company" interests.
• Communication: Speaks confidently and effectively in one-on-one, team and public settings; writes clearly and concisely.
• Persuasive: Exhibits persuasiveness in change situations and effectively finds win-win solutions.

Personal & Intellectual

• Integrity: Sets example; doesn't ethically cut corners; earns trust and respect.
• Intelligence: A "quick study" demonstrates ability to absorb new information rapidly.
• Leading-Edge: Constantly looking for best practice benchmarks.

LANGUAGE SKILLS

The applicant must be able to read, write, and understand English fluently.

OTHER KNOWLEDGE, SKILLS AND ABILITIES

Candidates must have a strong command of computer desktop tools such as MS Office (Excel, Word, PowerPoint, Outlook) to assist in completing essential duties. Effectively demonstrates strong written and verbal communication skills. Detail-oriented precision in all areas of work,

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the education, knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

TRAVEL:

Less than 10% of travel would be required, with possible trips to other sites or supporting at recruiting events.

PHYSICAL DEMANDS

While performing the duties of this job, the person is occasionally required to stand, walk, sit, use hands to finger, reach with arms and hands, climb stairs, stoop, kneel, crouch, talk or hear. The person must occasionally lift and/or move up to 30lbs. The physical demands described here are representative of those that must be met by an Associate to successfully perform the essential functions of this job. The Associate should be able to see, hear and understand speech, communicate, lift computer equipment, supplies and materials, use office equipment and computers. If requested by an applicant or employee, we may provide reasonable accommodations to enable individuals with disabilities to perform the essential job functions. The above statements are intended to describe the general nature and level of work performed. They are not intended to be construed as an exhaustive list of all duties required of personnel so classified. We have the exclusive right to alter this job description at any time without notice.

WORK ENVIRONMENT

While performing the duties of this job, the person is exposed to weather conditions prevalent at the time and an air-conditioned and heated office. The noise level is occasionally high.

FreeFlight Systems is fully committed to Equal Employment Opportunity and to attracting, retaining, developing and promoting the most qualified employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by federal or state law. We are dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity.