Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

STUDY BACKGROUND:

The Women’s Health Initiative (WHI) is a major, long-term research program designed to address cardiovascular disease, cancer and osteoporosis – the most frequent causes of death, disability and poor quality of life in postmenopausal women. It is one of the largest U.S. prevention studies of its kind and it is currently in its third extension. The WHI Clinical Coordinating Center (CCC) is located at Fred Hutch. In addition to the WHI CCC, NIH has recently launched a program for a new coordinating center and Fred Hutch has been chosen to coordinate this national effort. The objective is to provide scientific, statistical, and cultural expertise and coordination support to establish a population-based cohort focusing on Asian Americans, Native Hawaiians and Pacific Islanders, studying health conditions and disease burden that are unique and common for this population.Please include a cover letter describing your interest in this position.

Responsibilities

The Research Administrator I/II works independently and in collaboration with other Research Administration operational staff to assist with providing compliant and effective funding, budget and regulatory administration, and general administrative support for both coordinating centers.Research Administrator I

Budget & Fiscal Support

• Develop, monitor and track simple or basic budgets
• Run standard reports to support budget management
• Gather and enter receipts and other documentation into relevant systems and tools to support monitoring of expenses against budgetsFunding Source Administration
• Conduct the administrative aspects of pre and post award activities as directed, such as gathering documents, assisting with completion of content, acquiring signatures and formatting content to adhere to submission guidelines
• Coordinate the adherence to submission timelines to ensure that deadlines are not missed

Regulatory Support

• Complete forms and other documentation as directed to ensure compliance
• Prepare IRB submissions including but not limited to: Initial Application, Modification, Continuing Review, non-compliance and unanticipated events
• Ensure that research staff have met the standard training requirements regarding Human Subjects and GCP trainings. Organize annual Human Subjects Trainings with IRO

Administrative

• Editing and tracking content for presentations, CVs, bio sketches, and publications
• Time keeping and other personnel administration support
• Committee support for the multiple committees and working groups
• Organize meeting logistics, create agendas, and take meeting notes

Research Administrator II

Budget/Fiscal Support

• Develop, monitor, track and project complex multi variable budgets
• Develop custom report formats to share information with the team/department
• Run and analyze reports to identify issues
• Approve budgets and expenses as required
• Partner with finance to resolve identified budget and expense issues

Regulatory Support

• Manage renewal timelines and ensure completion of regulatory documents in a timely manner
• Identify necessary regulatory components of submissions, confirm that required items are in place and escalate issues as needed
• Determine impact of and develop implementation plans in response to applicable regulatory changes and/or revisions to Center policies and procedures
• May serve as a central point of contact to answer questions, escalating issues as needed

Administrative Support

• Complete or delegate key administrative tasks such as travel coordination, editing CVs and publications, purchasing and maintenance of supplies and equipment
• Identify administrative issues for discussion with leadership
• Assist with the development of lower level staff
• May manage projects including occasional event planning and management
• May assist in the training and development of team members

Qualifications

Research Administrator I

Required:

• HS Diploma or Equivalent
• Attention to detail
• Basic proficiency with MS Office Suite/Adobe
• Ability to design customized reports
• Planning/organization of one’s own work
• Work with different styles of leadership and adjust to their needs
• Ability to maintain confidential information
• Teachable/quick learner
• Flexibility
• Calm under pressure
• Basic understanding of how to create budget projections

Preferred:

• Associates or Bachelor’s Degree
• Two years of experience in a research and/or non-profit organization
• Basic knowledge or experience with the process of funding mechanisms, and related common acronyms
• Knowledge of grant submission forms and their uses

Research Administrator II

Required:

• Bachelor’s Degree
• Two years of experience in a research and/or non- profit organization
• Attention to detail
• Proficiency with MS Office Suite/Adobe
• Ability to design customized reports
• Planning/organization of one’s own work
• Work with different styles of leadership and adjust to their needs
• Ability to maintain confidential information
• Teachable/quick learner
• Flexibility
• Calm under pressure
• Basic understanding of how to create budget projections

Preferred:

• Basic knowledge or experience with the process of funding mechanisms, and related common acronyms
• Knowledge of grant submission forms and their uses

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

The hourly pay range for the I level position is from $26.20 to $37.31 and pay offered will be based on experience and qualifications.

The hourly pay range for the II level position is from $29.42 to $44.11 and pay offered will be based on experience and qualifications.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.