General Statement of Duties

An employee in this class performs work that involves applying established accounting or administrative procedures, principles of bookkeeping, and basic fund accounting to the review and processing of a variety of technical tasks which include accounts receivables, limited accounts payables tasks, limited payroll tasks, accounting, and other financial documents. Work is characterized by use of automated accounting ledgers, registers, statements, vouchers, and other fiscal documents. Work includes journal entries, reconciling accounts or cash, processing accounts receivables, and compiling a variety of reports. Independence of action, judgment and initiative are required in the performance of duties. Work is performed under general supervision and is evaluated by the Finance Director through conferences, accuracy and completeness of records and reports, and by independent audit of financial records.

Duties and Responsibilities/Knowledge, Skills, Abilities

General knowledge of public bookkeeping practices and procedures.
General knowledge of laws, rules, regulations, policies and practices to follow in accounting and some payroll functions.
Working knowledge of accounting systems, policies, and procedures.
Working knowledge of computer operations.
Ability to understand and apply policies to the maintenance of a variety of financial records and reports.
Ability to use a calculator and a computer for the maintenance of accounting, fixed assets, and other fiscal records.
Ability to make arithmetic computations accurately.
Ability to maintain accurate records and prepare a variety of reports.
Ability to verify accounting and other financial documents and forms for accuracy and completeness.
Ability to establish and maintain effective working relationships with department heads, employees, and the general public.
Ability to communicate effectively in oral and written forms.
Processes accounts receivables; receipts cash and checks from a variety of County departments and funds received through mail.
Serves as the receptionist for the Administration Building.
Prepares various accounting, financial, or fiscal statements, reports, or other supporting documents.
Processes mail for the Administration Building.
Processes utilities refunds for payment.
Prepares journal entry for utilities drafts.
Ensures receipt and processes W-9 forms appropriately in the financial system.
Maintains vendor lists with additions, deletions and changes as needed.
Keys and posts entries and keeps files on department procurement transactions.
Computes and validates daily receipts for County funds and prepares bank deposits for the Finance and Solid Waste Department.
Assists as needed with maintaining and processing accounts payable. Assists Finance Director with special projects as needed.
Assists auditors during the annual audit with preparation of materials and reports needed.
Maintains vendor files, and certificates of insurance.
Additional Job Duties
Performs related duties as required.

Desirable Education and Experience

High school diploma with coursework in accounting or bookkeeping and some experience in an accounting or fiscal office environment; or an equivalent combination of education and experience.
Physical Requirements
Must be able to perform the basic life operational skills of fingering, grasping, talking, hearing, sitting, standing and repetitive motions.
This work requires the occasional exertion of up to 10 pounds of force.
Must possess the visual acuity to prepare and analyze written and computer data and figures, perform accounting tasks, and operate a computer terminal.
Must possess the stamina to work extended schedules in meeting fiscal year deadlines.
Work has standard vision requirements.
Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
Hearing is required to perceive information at normal spoken word levels.