Position Summary

The purpose of this position is to process and prepare vendor invoices and corresponding payments, maintain communication with vendors, and assist the accounting team and manager where applicable. 

Roles & Responsibilities

• Invoice Processing

  • Receive, review, and process vendor invoices accurately and in a timely manner

  • Verify invoice details, including quantities, prices, & terms

  • Process the transfer of invoices coming from asset maintenance software (TMT) and resolve errors

  • Code and categorize invoices to proper GL codes based on company policy and accounting standards

• Payment Processing

  • Prepare and process electronic (ACH, Commerce Pay) and manual (paper check) payments to vendors for assigned subsidiaries

  • Ensure compliance with payment terms - take advantage of discounts when available

  • Process/input wire and automatic payments to accounting software

• Vendor Relations and Records

  • Communicate with vendors to resolve any billing discrepancies

  • Maintain/update vendor record information (addresses, payment information, contacts, etc.)

• Reconciliation

  • Reconcile vendor statements with accounts payable records (when available)

  • Investigate and resolve errors in a timely manner

• Weekly/monthly reporting and analysis

  • Produce official A/P trial balance weekly and monthly to management and accounting team

  • Produce open A/P report for accounting for accrual purposes

  • Assist Accounting Manager with reconciliation of A/P trial balance to the general ledger

• Process improvement

  • Work to transition vendor payments to ACH as much as possible

  • Assist with company transition to PO’s/internal confirmation numbers where possible

• Teamwork and Collaboration

  • Collaborate with accounting department and other departments for any process improvement

  • Be open-minded to solutions & help encourage outside of the box thinking amongst colleagues

• Ad-hoc projects assigned by Controller, Accounting Manager/other duties as assigned

Skills & Qualifications

• Problem solver with strong business acumen

• Knowledge of basic office systems, procedures and equipment

• Excellent time management skills and the ability to prioritize work

• Attention to detail and problem solving skills

• Excellent writing and verbal communication skills

• Strong organizational skills with the ability to multitask

• Basic computer skills

Education & Experience

• Applied Technology background preferably in accounting

• Must have experience implementing accounting process upgrades

• 1-3 years of accounting experience

• 1-3 years experience using various accounting technology components

• Health Insurance
• Health Savings Account (HSA) and Employer Matching
• Dental Insurance
• Vision Insurance
• Employer Paid Life Insurance
• Voluntary Life Insurance
• Employer Paid Short-Term Disability
• Long-Term Disability
• Accident Coverage
• Hospital Indemnity Coverage
• Telemedicine
• 401(k) and Employer Matching
• Paid Time Off
• ESOP

Fraley and Schilling provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetic, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.