Fox Rothschild LLP is looking to hire an Office Administrator for our Atlantic City, NJ office. Working with the respective Office Managing Partner, Firm's Chief Talent Officer, Chief Operating Officer and Chief Administrative Services Officer, this individual is responsible for managing the day-to-day operations of the Atlantic City, NJ office in compliance with the policies and procedures of the firm. Ensures peak operating efficiency/profitability and facilitates office growth. Maintains excellent relations/communications with firm management, attorneys, clients, administrative groups, and staff and outside vendors.

ESSENTIAL FUNCTIONS:

• Oversees all office operations, including, but not limited to: workflow processes, IS systems/business equipment, office supplies, inventory control, reception, office services, facilities, records management, space allocation, safety, business continuity, vendor management, and special projects as needed.
• Partners with Human Resources for the recruitment of administrative support staff including reviewing of resumes, interviewing, hiring and on-boarding.
• Trains, supervises, counsels and allocates related human resources. Responsible for performance of all support staff in conjunction with Human Resources; manages the evaluation process; administers disciplinary actions as needed.
• Assists with the successful integration of new attorneys. Facilitates attorney arrival and departure processes; Manages workflow, operations and employee relations.
• Supports attorneys with local client development and marketing initiatives including office participation in various organizations, special programs and hosting events to enhance the firm/office image and visibility in the local community.
• Acts as a liaison between the designated office and various administrative departments within the firm.
• Manages the office’s operational budget.
• Participates in management meetings and communicates effectively with the Firm Leadership, attorneys, and staff in regards to updates, changes, new developments and other relevant issues impacting the Firm offices.
• Manages all aspects of the office’s legal administrative support; creates and modifies support assignments and coordinates back-up support as needed. Maintains well-balanced assignments according to Firm staffing ratios.
• Coordinates special events and social functions within their office.

ADDITIONAL FUNCTIONS:

• Special Projects, as assigned.

QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES):

Education:

• Bachelors' degree in business administration or related field or an equivalent combination of education and/or work experience.

Experience:

• Minimum of seven years of experience in law firm management with demonstrated leadership skills in human resources, information technology, facilities and financial management.

Knowledge, Skills, & Abilities:

• Strong management ability, including written/oral communication and interpersonal skills required to interact with firm management, attorneys, clients, administrative groups, and staff and outside vendors.
• Ability to exercise sound judgment, discretion and foster positive and professional working relationships a must.
• Ability to successfully motivate and develop the administrative team and build/maintain office morale.
• Strong supervisory, organizational and project management skills with great attention to detail. Ability to prioritize, multi-task and work well in a high volume/fast-paced environment.
• Must possess knowledge and demonstrated understanding of generally accepted accounting principles. A working knowledge of related legal/compliance regulations ideal.
• Demonstrated experience using related accounting computer systems and Microsoft Office Suite, including Outlook, Word and Excel. Elite Enterprise experience preferred.

Work Environment & Physical Demands

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. 

Physical Requirements

• Light work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects up to 20 pounds occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly. Physical demand requirements are in excess of those for Sedentary Work.

Physical Activities

• Finger Dexterity: Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.

Visual Acuity

• Worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.

Disclaimer:

Fox Rothschild LLP is under no obligation to provide sponsorship for this position. Applicants must be currently authorized to work in the United States on a full-time basis now and in the future.

This job description is not an exhaustive list of all functions that the employee may be required to perform and the employee may be required to perform additional duties. Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at-will. Employees must be able to satisfactorily perform all of the essential functions of the position with or without a reasonable accommodation. If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position.

Equal Opportunity Employer - vets, disability