We are looking for an Office Manager to organize and coordinate administration duties and dental office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Office manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees. Previous experience as a Front office manager or Office administrator would be an advantage. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

What we have to offer you:

Benefits

• Medical insurance with United Health Care with low deductibles
• Surgery Plus - no out of pocket costs for services rendered through the Surgery Plus Network
• 401K with percentage matching!
• Paid holidays
• Telehealth available at no additional cost with 24/7 access to a doctor online or by phone
• Accrued Paid time off starting on day one of hire. Time off is not based on closure of practice.
• STD and LTD options available
• Vision Care
• Discounted dental program
• Employee Assistance Program
• NO WEEKENDS worked, EVER!

Responsibilities

• Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands, shopping
• Schedule meetings and appointments
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Manage office General and Administrative budget, ensure accurate and timely reporting
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)

Skills

• Proven experience as a Dental Office Manager
• Knowledge of office administrator responsibilities, systems and procedures
• Hands-on experience with office machines (e.g. fax machines and printers)
• Familiarities with email scheduling tools, like Email Scheduler and Boomerang
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Healthcare setting:

• Dental office

Schedule:

• No weekends

Experience:

• Dental office: 2 years (Required)

Work Location: In person