FORVIS is Hiring a Firm Support Specialist Near Greenville, NC
Description & RequirementsThe Firm Support Specialist performs a variety of clerical and administrative tasks related to the efficient operation of the market or office team while focusing on various areas of responsibility and may serve as HR Administrator for the local office team. You will be responsible for the centralized coordination of the office administrative team. You will also partner with leadership to assist in the smooth operations within an office, including making sure administrative staff are performing at expected levels, working with vendors, planning events, assisting in office stacks and restacks of space, ensuring appropriate supplies are ordered and stocked, that office equipment is running efficiently, making sure the facilities are clean, orderly, and safe, and analyzing supply consumption to determine cost-saving and efficiency savings. How You Will Contribute
Establishing and maintaining a rapport with internal clients and vendors
Managing and facilitating the efficient operation of the office
Approving and processing expenses in Star, for Works cards and processing Accounts Payable ensuring correct coding, allocations, etc. May serve as Engagement Performance Coordinator
Monitoring billing and Accounts Receivable and processing required adjustments or refunds. Providing billing support and assistance, when needed
Scheduling meetings, producing and distributing agendas, and creating and managing minutes for various meetings
Supervising administrative staff
Purchasing of office equipment and supplies
May serve in an Efile Administrator role, monitoring Efile status for various tax return filings
Serve as recruiting liaison to the Talent Acquisition team to ensure hiring goals are achieved
Providing administrative support to the Talent Acquisition team with the candidate interview, travel, and assessment scheduling process, upon request
Processing and coordinating the onboarding of new employees
Ordering business cards, name badges, and other office supplies specifically for each new employee
Liaising with internal departments to set up workspaces, phone, and access specific for each new employee
Acting as the main contact for new employees during their transition to work
Assisting the HRBP with the separation process of employees who are leaving upon request. Facilitating the return of assigned equipment
Coordinating welcome/farewell announcements for new hires
We Are Looking For People With Forward Vision And
Demonstrated ability to achieve and maintain high quality in work, client relations, and team relations.
Ability to meet established deadlines, ensuring that work is complete and accurate
Ability to perform several tasks concurrently with ease and professionalism
Delivery of excellent quality of work, work timeliness, and quantity of work
Minimum Qualifications
1 year or more of progressive administrative or office management experience
Associates Degree in management or equivalent work experience preferred
Proficiency in Microsoft Office Suite applications
Strong aptitude for learning new software, systems, and processes in support of varying operational responsibilities