Overview

As Division Proposal Manager, you will manage the proposal efforts of one or more project pursuits to create and collect Company documents and ensure all required information is included for a bid submittal, while coordinating efforts with internal/external stakeholders to drive business success. 

What you will be doing

• Reports to Director of the Proposal Department for assigned management and responsibilities.
• Manages Divisional Proposal Team members assigned including assigning proposal work and oversight of assignments as coordinated with by Director
• Management of assigned staff includes oversight of employee time sheets, managing and making assignments, performance reviews and associated responsibilities.
• Oversees the proposal collection and creation of one or more project proposals.
• Meets with internal clients to support pursuit strategy including business development and pre-construction.
• Oversees the document collection and creation of one or more project proposals. Responsible to ensure all required items of a pursuit request are included prior to the bid submittal deadline.
• Coordinates and tracks the collection of forms, information, and data required for each pursuit per deadlines, ensuring completion of all Owner’s requests.
• Manages and assigns proposal assignments in collaboration with the Director to support qualifications and information needed by assigned division or other divisions in the company. Develops and manages the proposal schedule within pursuit and submittal deadlines.
• Leads or partners with Director to conduct proposal strategy sessions/associated proposal workshops.
• Leads, supports and/or partners with Director for interview preparation, deliverables and coordination with interview coach, if assigned.
• Coordinates and creates the compliance matrix that assigns tasks to supporting proposal team for technical proposal documentation and development.
• Develops and implements the Proposal Work Plan to meet the Owner’s Request for Proposal (RFP) requirements and evaluation criteria collected and created prior to the submission deadline.
• Assembles proposal documents in various software formats to ensure all proposal criteria is included prior to submittal deadline. Reviews and edits proposal content to support one-voice methodology.
• Supports proposal assignment assigned by Division Proposal Lead, and cross-divisionally as assigned.
• Ability to train and mentor proposal team staff supporting the Department Manual process, Style Guide and internal divisional forms processes.
• Assigned Division Award Efforts.
• Oversight to ensure surety and bonding information and any required signature documents in coordination with pursuit Lead Estimator is accurate.
• Coordinates with Joint Venture (JV) partners and subcontractors to obtain necessary proposal information, narrative, forms, and other documents requested by the Owner’s RFP.
• Complies technical writing and support documentation based on interviews, summary points and examples provided by estimators, engineers, and subject matter experts.
• Proofreads, edits, and standardizes proposal text for proper grammar, spelling, comprehension, and style. Develops and manages layout, design and document feel to ensure a marketing quality product.
• Maintains knowledge of Company’s values and strategic plan.
• Support published corporate policies.
• Perform additional assignments per management’s direction.

What we are looking for

• Bachelor's Degree in English, Marketing, Communications or a related field required.
• 8 years’ project pursuit experience in construction or engineering industry required.
• Minimum 5 years’ experience as proposal management preferred.
• People management experience required in coordination of proposal teams/efforts.
• Proven ability to take on a larger bid proposal or multiple proposals at one time
• Able to travel or remotely attend 50 – 60% of the year for pursuit meetings and Company proposal support.
• Able to coach, guide and mentor direct reports.
• Proven time management and delegation skills to complete tasks under tight deadlines while adhering to Owner and Company pursuit requirements and timeframes.
• Proven ability to write and edit project summaries, resumes of project personnel, and other supporting information.
• Strong communication and organizational skills required.
• High attention to detail required.
• Able to work in a fast-paced, high-pressure environment required.
• Strong time management and task prioritization skills required to ensure timely submittal of project bids required.
• Some knowledge or skill in graphic design.
• Advanced knowledge of Adobe Acrobat Professional, Photoshop and InDesign; Deltek Vision
• Maintains registration in relevant organizations / associations (for example, Road Builders Association).
• Able to identify talent growth opportunities and assign work to develop internal team.
• Proven ability to identify process gaps and recommend reasonable and streamlined approaches to serve the business.

Why work for us

Some of the benefits you may be eligible for as an employee are:

• Comprehensive compensation package and paid time off program
• Industry leading 401(k)/RRSP
• Medical/Extended Health Care, Dental, Vison and/or Provincial Medical
• Wellness benefits & Employee Assistance Program
• Tuition Reimbursement Program

We are an EEO/AA/ADA/Veterans employer.

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