Purpose:

Key Responsibilities and Accountabilities:

• Manage invoice processing in accounts payable system, including coding and reconciling invoices
• Create and manage manual invoices for House Account activities (Marketing/Lifestyle)
• Analyze weekly bank statements to ensure invoice processing accuracy
• Assist with monthly management report preparation
• Coordinate data management for month-end financial reports with the general ledger team
• Reconcile Purchase Card (P-Card) transactions monthly and conduct monthly petty cash reconciliation
• Record sales cash deposits
• Administer vendor setup and manage vendor relationships
• Prepare credit applications as needed
• Generate and present weekly open payables report for payment processing
• Monitor bank balances against Cash Management reports to ensure fund availability
• Review AVID submissions for coding accuracy and identify missed ACH transactions
• Prepare reports for the general ledger team, including daily sales, inventory, and cash on hand
• Reconcile various invoices, including stay & play, lifestyle, and marketing charges
• Review Financial statements for accuracy, identify and research variances or unexplained items on the Income Statement and changes on the Balance Sheet and propose adjustments and reclasses as necessary
• Provide support and instruction to on-site team members, including F&B leadership and client asset managers
• Address requests from the general ledger team in a timely manner
• Communicate potential issues affecting financial statement accuracy promptly
• Assist with budget review, interpretation, mapping, and submission
• Resolve outstanding items and reconcile differences within financial statements promptly
• Manage sales and use tax preparation, filing, and payment for both locations
• Conduct periodic surprise cash audits following Standard Operating Procedures
• Prepare key metric comparison reports and ad hoc reporting as needed
• Undertake and assist on additional or special projects assigned by supervising manager or regional director

Technical competencies:

Education/Training:

• Bachelor's or Associate with concentration in accounting business or marketing preferred from an accredited college or university, and minimum five years in food and beverage or hospitality accounting.
• General ledger accounting experience is a plus; additional years of experience could offset the need for an accounting degree.

Experience/Knowledge/Abilities:

• Demonstrated high proficiency in administrative tasks and procedures.
• Exceptional skills in editing and proofreading written materials.
• Deep understanding of customer service principles and practices to ensure exceptional service delivery.
• Proven ability to prioritize tasks efficiently and effectively with minimal supervision.
• Excellent interpersonal, office management, and verbal/written communication skills.
• Self-starter with a strong work ethic, meticulous attention to detail, and exceptional organizational abilities.
• Experience working with a POS system; familiarity with Aloha POS considered a plus.
• Ability to handle sensitive information with discretion and meet deadlines consistently, even under pressure.
• Capable of working independently, making sound decisions, and exercising judgment.
• Ability to work effectively in both team-oriented and independent settings, demonstrating self-drive and initiative.
• Strong critical thinking abilities and adept problem-solving skills for resolving complex issues as they arise.

Computer Literacy:

• Must be tech and web savvy and able to navigate back-office programs
• Advanced Excel skills and proficiency in Windows operating system, with experience in data analysis and manipulation.
• Advanced knowledge of Microsoft Office suite, including Word, PowerPoint, Outlook, and Publisher for document creation and editing.

Special Requirements:

• Physical demands include the ability to lift up to 30 lbs.
• Standing, sitting, walking and occasional climbing
• Required to work at a personal computer for extended periods of time
• Talking on the phone for extended periods of time
• Ability to detect auditory and/or visual emergency alarms
• Ability to work extended/flexible hours, weekend, and attend events if required
• Have fun!! FINS UP!

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Compensation/Work Schedule/Location:

• $31.25 - $33.65 per hour
• Hybrid Role: Combination of Remote and On-Site Work
• Full-Time (40 hours weekly)
• Weekend & holiday availability possible