First State Bank – Job Description

Job Title: Commercial Loan Documentation Specialist

Status: Non-Exempt

Department: Loan Documentation

Reports To: Loan Documentation

Primary Purpose of the JOB:

The Documentation Specialist is responsible for the preparation of Commercial Loan closings and Letters of Credit.

Essential DUTIES:

• Perform initial loan file review, compile checklist, and communicate to Lender’s items needed for pre-closing review
• Order and review title work, surveys, flood determinations, UCC’s, appraisals and any other due diligence required to perfect the bank’s lien position
• Prepare actual closing packages in accordance with Bank approval and policy
• Review Attorney prepared loan packages to ensure they meet the banks approval and due diligence requirements
• Scan closed loans to the loan documentation folders and ensure all requirements are met to fund
• Fund loans and submit documentation package to loan servicing for booking
• Scan closing files to Director after loan is booked
• Maintain a work in process log
• Prepare Letters of Credit
• Prepare Participation Agreements
• Prepare and monitor construction draws
• Help maintain vault as necessary
• Create and maintain a courteous and professional relationship with co-workers while maintaining timely and prompt daily attendance

Other DUTIES:

• Back up Documentation Manager to review loans pre-closing to ensure approval requirements have been met and all fees have been collected
• Back up Documentation Manager to assign loans to Processors on Work in Process Log
• Back up post close review as necessary
• Other duties as assigned

Required Experience/SKILLS:

• Two years minimum related job experience
• Experience in construction loan monitoring preferred
• Experience with Laserpro preferred
• Experience with Navigator and Director preferred
• Strong written and verbal communication skills
• Experiencing SBA lending preferred

Required EDUCATION:

• High school diploma or equivalency (GED)

Working CONDITIONS:

• Office environment with little exposure to physical hazards or conditions
• Ability to enter data into a computer and work with computer programs: Microsoft Word and Excel
• Ability to stand and/or sit for long periods of time
• Ability to reach with hands and fingers, touching computer buttons/adding machine buttons for extended periods of time
• Ability to use fingers and hands to answer telephone repeatedly

Employees are expected to comply with all laws, regulations, bank policies and procedures, including specifically First State Bank’s Bank Secrecy Act and Anti-Money Laundering Policy and procedures, and it’s Customer Identification Program. Failure to comply with either the letter and/or spirit of these laws may result in disciplinary action, up to an including termination.

This job description does not list all the duties of the job. You may be asked by supervisors or managers to perform other instructions and duties. You will be evaluated in part based on your performance of the tasks listed in this job description.

Management has the right to revise this job description at any time. The job description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason.