Job Summary:
We are seeking a highly organized and detail-oriented individual to join our team as a Personal Assistant. The Personal Assistant will provide administrative support to an Executive and assist with various tasks to ensure smooth operations. This is a full-time position based in our office.

Responsibilities:

• Acting as first point of contact for employer when necessary.
• Phone Call-Answering and directing calls via various platforms.
• Calendars Management - Help with daily time management.
• Meetings-Scheduling and arranging (Zoom, Teams, Dial Pad meetings).
• Correspondence-Reading and writing correspondence in mail or email form and address accordingly.
• Clients-Coordinate with clients on information needed for multiple entities including CPA Firm, Bookkeeping Company and others when needed.
• Travel arrangements, Managing travel arrangements and itinerary on behalf of employer.
• Database-Maintain Databases and systems for client information.
• Prepare and edit documents, presentations, and reports.
• Utilize software such as Outlook Calendar and DocuSign for scheduling and document management.
• Documents-Devise and maintain office filing system, scanning.
• Notes- Transcribing meeting notes, dictations and recording messages for employer and adding to client accounts as needed.
• Mailing-Fed Ex drop offs when needed.
• Liaising-With other staff when needed.
• Errands-Run errands when needed.
• Conduct research on behalf of the Employer.
• Expenses-Collate and file the managers business expenses and travel expenses.
• Reports-Preparing reports and distributing when needed.

Requirements:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong organizational skills with the ability to multitask and prioritize tasks effectively
• Excellent written and verbal communication skills
• Attention to detail and accuracy in all work
• Ability to maintain confidentiality and handle sensitive information with discretion
• Excel and may involve very light Bookkeeping duties.

We offer competitive compensation based on experience. This is a full-time position with regular office hours.

If you are a highly motivated individual with excellent organizational skills and a passion for providing top-notch administrative support, we would love to hear from you. Please submit your resume and cover letter detailing your relevant experience.

Job Type: Full-time

Pay: $19.32 - $23.27 per hour

Expected hours: 40 per week

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person