Summary/Objective:

This operations manager reports to the COO and will provide systems and project management support in critical internal operations including strategic and operational execution, vendor management and financial and administrative support.

Essential Functions:

• Gather and analyze departmental budget data for regular analysis and reporting. Update budget projections and conduct monthly budget meetings with department leaders to adjust projections and support budget compliance.

· Work with external CPA to manage monthly closing of accounting records by performing account reconciliations, reviewing account details and preparing reports.

· Ensure compliance with federal, state and local reporting and filing requirements for employment, payroll, contractor, property tax and other requirements.

· Manage accounts payable and work with employees and vendors to ensure proper documentation, coding and approval of payments. Maintain accounting records for research and analysis purposes; conduct research as necessary.

• Maintain relationship with bank and investment account representatives. Facilitate digital transaction processing between accounting systems and online portals.
• Prepare/send invoices and process payments received for accounts receivable.
• Work with Professional Employer Organization (PEO) to manage payroll, reimbursements and employee benefits. Coordinate employee onboarding and offboarding including payroll and employee benefits administration.
• Gather documents and prepare schedules/analyses to support external audit and tax return preparation.
• Research and provide detailed financial information upon request.

Other duties as assigned

Skills and Competencies:

• Ability to exercise independent judgement, critical thinking and follow-through to execute projects, from initial stage through completion, collaboratively across the organization.
• Mastery of MS Word, MS PowerPoint and MS Outlook. Advanced knowledge of MS Excel preferred.
• Mastery of QuickBooks Online. Certificate of training completion required.
• Knowledge of accounting principles and practices (completed basic accounting classes at college/university level), general ledger accounting experience required.
• Understanding of standard office policies and procedures.
• Self-starter with the ability to work under minimal supervision.
• Project management capabilities specifically related to budgeting and financial management.
• Ability to handle multiple tasks simultaneously and work within tight deadlines with a positive attitude, even when under pressure.
• Familiarity with a variety of tools / software for project management / tracking.
• Experience with Professional Employer Organization (PEO) preferred.

Education and Experience:

· Bachelor’s degree required, accounting degree preferred.

· Five years of office operations or related experience.

· Project management experience preferred

Expected Hours of Work:

This role is full-time working approximately 40 hours per week and is exempt from overtime. Hybrid work schedule (up to three days in-office). Occasional evening and weekend work may be required.

Job Type: Full-time

Pay: $65,000.00 - $95,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Denver, CO 80202: Relocate before starting work (Required)

Work Location: Hybrid remote in Denver, CO 80202